Draft minutes of meeting held 12 October 2017

MINUTES OF RICHARDS CASTLE (HEREFORDSHIRE) PARISH COUNCIL MEETING HELD AT THE VILLAGE HALL AT 7.30 PM ON THURSDAY 12 OCTOBER 2017

PRESENT Mr P Owen (Chairman); Ms L Munn; Mr A Davies; Mr S Greetham; and Mr R Alden.

IN ATTENDANCE Mr D Guerche, Area Ambassador for the Police and Crime Commissioner; Ward Cllr. S Bowen; and Mr R Hewitt, Clerk. There were no members of the public present.

17/68 Election of Chairman – Cllr. P Owen was elected, and signed the Declaration of Acceptance of Office as Chairman.

17/69 Apologies for absence – None.

17/70 Co-opt two new members – Postponed to the next meeting.

17/71 Declarations of Interest and Requests for Dispensation – None.

17/72 Minutes of the previous meetings – The minutes of the meetings held on 27 July and 19 September 2017 were approved and signed as a correct record.

17/73 Local policing – Mr D Guerche, Area Ambassador for the Police and Crime Commissioner provided an overview of activities and initiatives.

[Cllr. Greetham joined the meeting.]

Members of the parish council highlighted vehicles speeding through the village and rural crime and asked how these issues can be best addressed in the future. Mr Guerche said he would put the parish council in contact with two officers in West Mercia Police who could advise on these matters.

The Chairman thanked Mr Guerche for his time and interesting discussion, and Mr Guerche left the meeting.

17/74 Report from Herefordshire Councillor for Bircher Ward – Ward Cllr. Bowen said the increased cost of renovating Blueschool House, Hereford will be the subject of an audit and peer review. The ‘Better Care’ target has been attained which safeguards health funding. The potential £10 million awarded from the previous highways contractor, is expected to be available early in 2018, and should be allocated to fixing ‘C’ and ‘U’ roads.

17/75 To invite views and discussion from members of the parish – There were no matters raised.

17/76 Planning
73539 and 173538 Old Church Cottage, Castle Road, Richards Castle, SY8 4ET. Proposed demolition of garage, erection of detached single storey structure containing bedroom with en suite and erection of single storey porch. It was agreed to support the proposed plans, and comment that removal of the present garage, and replacement with the proposed single storey structure, will improve the setting and aesthetics of the listed cottage and nearby church.

Update on planning decisions by Herefordshire Council – There were no decisions reported.

17/77 Financial Items
a) The following payments were agreed: R Bayliss, footpaths maintenance (£154.00); and Hitrees, lengthsman (£345.60).
b) To consider new quotation for two planters to locate at the entrance to the village. The requirement for a cultivation licence was noted, as well as the recommendation to use plastic planters. Cllr. Greetham kindly offered to locate a suitable plastic planter. A request for a cultivation licence has been made to Balfour Beatty.
c) To consider quotation for village signs. Quotations have been requested from Balfour Beatty and an independent company.
d) To review the cost of purchasing a gavel for parish council meetings. It was decided that a gavel is not required.

17/78 HALC training schedule – It was agreed that the Clerk should attend ‘Dancing with data’ on Tuesday, 28 November 2017. The briefing covers the new data protection legislation which will be in force from May 2018.

17/79 New signpost/ fingerposts at Rock crossroads – Following a discussion with the locality steward, a quotation has been requested from the enhanced lengthsman.

17/80 Highways petition and media planning – The number of signatures was counted, and confirmed as 199. Cllrs. Munn and Greetham kindly agreed to present the highways petition to the Chairman of Herefordshire Council the following morning. A media statement was agreed.

17/81 Reports from parish councillor representatives
a) Parochial Church Council (PCC): Cllr. Munn said there are no updates to report.
b) Footpaths: Cllr. Alden said the focus has been on keeping the busiest footpaths clear of growth. Several posts on the Mortimer Trail will be replaced. Three stiles have been repaired and new waymarkers will be put up. A rail across a bridge has been replaced. The footpath through Hanway Common will shortly be more clearly marked. Cllr. Alden proposed that the footpaths contractor is paid between meetings, and it was agreed to consider this at the next meeting.
c) Highways: Cllr. Greetham said Woodhouse Lane is a lot better as Balfour Beatty has repaired a good number of potholes. Hopefully, the highways petition will see more done to improve the roads in the parish.
d) Lengthsman: Cllr. Greetham said a tour of the parish with the locality steward and enhanced lengthsman identified 32 minor potholes for repair. The cold fill tarmac has been ordered so that the potholes can be repaired. Pothole repairs will be paid for from the £1,000 budget allocated by the parish council earlier in the year.
e) Village hall: There was no report.

17/82 Parish council communications, including ‘Parish Council News’ articles – The first parish council news article by Cllr. Munn was reported to have been well received based on anecdotal feedback. However, because the article was published in the October edition of Castle News alongside the draft minutes there was also some overlap.

It was decided that the minutes should no longer be published in Castle News, as they are available in full on the website in line with the transparency code. The idea behind the article is to have a more informal, accessible overview of the highlights of each meeting. The Chairman kindly agreed to write the next parish council news article, and will publicise the parish council website address. The agreed process for submission of parish council news articles is to pass the draft article to the Clerk who will submit it to Castle News on behalf of the parish council.

A number of the updates and information provided to the parish council by Herefordshire Council and other public bodies will be published on the news section of the parish council website. Selection of the information to publish on the website will be made by the Clerk and Chairman. Information on how to contact the parish council published in Castle News will be reviewed. Members expressed a preference to be contacted by telephone on local matters rather than email.

17/83 Herefordshire Council’s Rights of Way Improvement Plan – Cllr. Alden kindly agreed to review the Rights of Way Improvement Plan in his capacity as footpaths officer, and if necessary comment on the plan.

17/84 Clerk’s Report – Postponed to next meeting.

17/85 Matters raised for next meeting (no discussion) – None.

17/86 The next meeting will be on Thursday 23 November 2017. The meeting closed at 10.25 pm.

 

RICHARDS CASTLE WANTS ACTION FROM HEREFORDSHIRE COUNCIL TO BRING THE ROADS UP TO SCRATCH

Eighty percent of people living in the parish of Richards Castle (based on a population of 250 highlighted in the 2011 census) have signed a petition to demand respectfully that Herefordshire Council brings the roads in the parish up to an acceptable standard.

The petition was presented to the Chairman of Herefordshire Council, Mr Brian Wilcox, on the steps of the Shirehall on Friday 13 October 2017 by a delegation of Richards Castle parish councillors supported by Ward Councillor Sebastian Bowen (Bircher).

Hereford Times was also in attendance and an article and accompanying pictures appeared on their website that day (and can still be viewed by clicking here).

The full statement issued by the parish council on the petition is available to download – Statement on Highways Petition.

***

For information, contact:
The Clerk, Richards Castle Parish Council
clerk.richardscastle.hfd.pc@gmail.com/ 07963 845358

Agenda – Richards Castle (Hereford) PC – Thursday 12 October 2017

Notice is hereby given that the next Meeting of Richards Castle (Herefordshire) Parish Council will be at 7.30 pm on Thursday 12 October 2017 at the Village Hall

1. Election of Chairman

2. Apologies for absence

3. Co-opt two new members to the parish council

4. Declarations of Interest and Written Requests for Dispensation
[Declaration of any disclosable pecuniary interest in a matter to be discussed at the meeting whether or not it is included in the register of interests. Members are reminded that they are required to leave the room during discussing and voting on matters in which they have a disclosable pecuniary interest whether or not the interest is entered into the register of members’ interests maintained by the Monitoring Officer.]

5. Minutes of the previous meetings – 27 July and 19 September 2017

6. Local policing – Area Ambassador for the Police and Crime Commissioner.

7. Report from the Herefordshire Councillor for Bircher Ward

8. To invite views and discussion from members of the parish

9. Planning
173539 and 173538 Old Church Cottage, Castle Road, Richards Castle, SY8 4ET. Proposed demolition of garage, erection of detached single storey structure containing bedroom with en suite and erection of single storey porch.

Update on planning decisions/ enforcement by Herefordshire Council.

10. Financial Items
a) Payments to approve:
R Bayliss, footpaths maintenance – £ tbc
Hitrees, lengthsman – £ tbc
b) To consider new quotation for two planters to locate at the entrance to the village.
c) To consider quotation for village signs.
d) To review the cost of purchasing a gavel for parish council meetings.

11. Review HALC training schedule

12. New signpost/ fingerposts at Rock crossroads

13. Presentation of Balfour Beatty petition and media planning

14. Reports from parish councillor representatives
a) Parochial Church Council
b) Footpaths
c) Lengthsman
d) Highways
e) Village Hall

15. Parish council communications, including ‘Parish Council News’ articles

16. Consider Herefordshire Council’s Rights of Way Improvement Plan

17. Clerk’s Report

18. Matters raised for next meeting (no discussion)

19. Close meeting and date of next meeting

Clerk to the Parish Council
Tel: 07963 845358
Email: clerk.richardscastle.hfd.pc@gmail.com
8 October 2017

Agenda – Richards Castle (Hereford) PC – Tuesday 19 September

Notice is hereby given that Richards Castle (Herefordshire) Parish Council will hold an Extraordinary Meeting at 6.30pm on Tuesday 19 September 2017 in the Jubilee Room at the Village Hall.

1. Apologies for absence

2. Declarations of Interest and Requests for Dispensation
[Declaration of any disclosable pecuniary interest in a matter to be discussed at the meeting whether or not it is included in the register of interests. Members are reminded that they are required to leave the room during discussing and voting on matters in which they have a disclosable pecuniary interest whether or not the interest is entered into the register of members’ interests maintained by the Monitoring Officer.]

3. To invite views and discussion from members of the parish

4. Planning
172770 Barns at Court House Farm, Castle Road, Richards Castle, SY8 4EW – Demolition of existing portal steel framed buildings and conversion of two existing historic Dutch barns to form three number holiday letting accommodation and dwelling units to enable farm diversification and meet local-need.

172996 The Forge Richards Castle Ludlow Herefordshire SY8 4EL – Removal of condition 1 of NW/2003/1223/F to enable The Forge and the adjacent Philscott to be sold separately.

5. Financial Items:
a) Payments for approval:
Boy Thorne Garden Services, churchyard maintenance – £287.00
The Clerk, wages July-September 2017 – £326.61
HMRC, PAYE Q2, 2017-18 – £81.60
b) Data protection registration with the ICO

6. Close meeting

Peter Owen, Vice Chairman
14 September 2017

Agenda – 27 July 2017 – Richards Castle (Hereford) PC

Notice is hereby given that the next Meeting of Richards Castle (Herefordshire) Parish Council will be at 7.30pm on Thursday 27 July 2017 at the Village Hall

1. Apologies for absence

2. Co-opt one new member to the parish council

3. Declarations of Interest and Written Requests for Dispensation
[Declaration of any disclosable pecuniary interest in a matter to be discussed at the meeting whether or not it is included in the register of interests. Members are reminded that they are required to leave the room during discussing and voting on matters in which they have a disclosable pecuniary interest whether or not the interest is entered into the register of members’ interests maintained by the Monitoring Officer.]

4. Minutes of the previous meeting – 25 May 2017

5. Report from the Herefordshire Councillor for Bircher Ward

6. To invite views and discussion from members of the parish

7. Planning
171880 Land at Spout House Field, Richards Castle, SY8 4EW.  Variation of condition 2 ref 170647/F Erection of 4 dwellings – amended plans.
Update on planning decisions/ enforcement by Herefordshire Council

8. Financial Items
a) Payments to approve:
Eyelid Productions, website training – £60.00
The Clerk, wages April-June 2017 – £326.61
Clerk – HMRC, PAYE Q1, 2017-18 – £81.60
HALC, website hosting – £24.00
R Bayliss, footpaths maintenance – £ tbc
Hitrees, lengthsman – £ tbc
b) To appoint enhanced lengthsman contractor for the repair of minor potholes
c) To consider quotation for two new planters to locate at the entrance to the village
d) Agree date and cost of HALC training session

9. Broadband at Richards Castle

10. Consider adoption of new code of conduct

11. Update on request for quotation from Balfour Beatty for village sign and signpost/ fingerposts at Rock crossroads

12. Consider request to agree date for the joint Annual Parish Meeting in May 2018

13. Neighbourhood Development Plan – review referendum and consider future role for steering group

14. Review Balfour Beatty petition and agree next steps

15. Reports from parish councillor representatives
a) Parochial Church Council
b) Neighbourhood Development Plan
c) Footpaths
d) Lengthsman
e) Highways
f) Village Hall

16. Review parish council representative roles and website updates

17. Parish council communications

18. Consider Herefordshire Council’s Budget Priorities consultation

19. Rural Areas Site Allocations Development Plan Document – Issues and Options Consultation

20. Clerk’s Report

21. Matters raised for next meeting (no discussion)

22. Close meeting and date of next meeting

Clerk to the Parish Council
Tel: 07963 845358
Email: clerk.richardscastle.hfd.pc@gmail.com
23 July 2017

Referendum Notice of Poll

Orleton and Richards Castle (Herefordshire) Neighbourhood Planning Referendum

NOTICE OF POLL

Notice is hereby given that:

A POLL for the above election will be held on Thursday, 13th July 2017 between the hours of 07:00am and 10:00pm to decide on the question below:

Do you want Herefordshire Council to use the neighbourhood plan for Orleton and Richards Castle (Herefordshire) to help it decide planning applications in the neighbourhood area?

The situation of the Polling Stations is set out below:

Orleton Village Hall (Small Hall), Millbrook Way, Orleton, Ludlow, SY8 4HW

Richards Castle Village Hall, Richards Castle, Ludlow, SY8 4EQ

To see the complete Notice of Poll, please click here – NOP_ORLETON_RICHARDS_CASTLE.

Notice of Referendum

Referendum on the adoption of the Orleton and Richards Castle (Herefordshire) Neighbourhood Plan

A referendum will be held on Thursday, 13th July 2017 to decide on the question below:

Do you want Herefordshire Council to use the Neighbourhood Plan for Orleton and Richards Castle (Herefordshire) to help it decide planning applications in the neighbourhood area?’

The Notice of Referendum is available to download here – Notice of Referendum.  The neighbourhood development plan can be found at Orleton and Richards Castle NDP and Herefordshire Council – Orleton and Richards Castle NDP.

Referendum – Thursday, 13 July 2017

The date for the referendum on the Orleton and Richards Castle Neighbourhood Development Plan will be on Thursday 13 July 2017.  Everyone who is registered on the electoral roll will receive a polling card from Electoral Services, Herefordshire Council.

Please use your vote.  A simple majority will mean the plan is adopted by Herefordshire Council.