Agenda – Annual Meeting – 24 May 2018

Notice is hereby given that the Annual Meeting of Richards Castle (Herefordshire) Parish Council will be at 7.30pm on Thursday 24 May 2018 at the Village Hall.

1. Election of Chairman

2. Apologies for absence

3. Co-opt a new member to the parish council

4. Declarations of Interest and Written Requests for Dispensation
(Declaration of any disclosable pecuniary interest in a matter to be discussed at the meeting whether or not it is included in the register of interests. Members are reminded that they are required to leave the room during discussing and voting on matters in which they have a disclosable pecuniary interest whether or not the interest is entered into the register of members’ interests maintained by the Monitoring Officer)

5. Election of Vice Chairman

6. Agree offices and representatives for:
a) Parochial Church Council
b) Footpaths
c) Lengthsman
d) Highways
e) Village hall

7. Minutes of the previous meeting – 22 March 2018

8. Report from the Councillor for Bircher Ward

9. To invite views and discussion from members of the parish

10. Financial Items
a) Annual Governance Statement
b) Parish council accounts for the year ended 31 March 2018
c) Review risk schedule
d) Review insurance renewal
e) Lengthsman and P3 footpaths contracts
f) Payments: to approve:
K Adams, internal audit 2017-18 – £90.00
Came & Company, parish council insurance – £288.15
Clerk, stiles (x3), annual parish meeting notices, annual parish meeting flyer and MS Office 365 subscription (annual) – £473.36
Eyelid Productions, parish website support (annual) – £100.00
R Bayliss, footpaths maintenance (ratify) – £237.16

11. Reports from parish councillor representatives
a) Parochial Church Council
b) Footpaths
c) Lengthsman
d) Highways
e) Village hall

12. Clerk’s Report

13. Planning – update on planning decisions by Herefordshire Council

14. Community Commissioning project(s) – To consider highway projects to undertake via Community Commissioning

15. Proposed plaque for the new tree planted at Orchard Rise

16. General Data Protection Regulations (GDPR) – Review GDPR report and recommendations, and consider adopting the proposed policies/ notices and displaying them on the GDPR page of www.hereford.richardscastlepc.org.uk, including:
i) Privacy policy
ii) Data subject access policy
iii) Privacy notices
iv) Data management and audit policy

17. Good Neighbour Scheme – consider whether to support a scheme for Richards Castle

18. Consultation on Aymestrey Neighbourhood Development Plan (Regulation 14)

19. Matters raised for next meeting (no discussion)

20. Close meeting and date of next meeting

Clerk to the Parish Council
Tel: 07963 845358
Email: clerk.richardscastle.hfd.pc@gmail.com
20 May 2018

Agenda – Annual Parish Meeting – 22 May 2018

The Joint Annual Parish Meeting of the Parish Councils’ Electoral Areas will be held on Tuesday 22 May 2018 commencing 7.00pm at Richards Castle Village Hall (Jubilee Room)

1. Welcome and apologies

2. Approval of minutes from the Joint Annual Parish Meeting held on 22 May 2017

3. Tackling Rural Crime – West Mercia Police

4. Being a ‘Good Neighbour’ – Yarpole Group Good Neighbour Scheme

5. Annual Report from the Chairman of Richards Castle (Herefordshire) Parish Council

6. Annual Report from the Chairman of Richards Castle (Shropshire) Parish Council

7. Report from Shropshire Councillor, Mrs V Parry

8. Report from the Bircher Ward Councillor, Herefordshire, Mr Sebastian Bowen

9. Items from Members of the Public

Chairman, Richards Castle (Herefordshire) Parish Council, and
Chairman, Richards Castle (Shropshire) Parish Council
11 May 2018

Agenda – 22 May 2018

Notice is hereby given that Richards Castle (Herefordshire) Parish Council will hold an Extraordinary Meeting at 6.30pm on Tuesday 22 May 2018 in the Jubilee Room at the Village Hall.

1. Apologies for absence

2. Declarations of Interest and Requests for Dispensation
(Declaration of any disclosable pecuniary interest in a matter to be discussed at the meeting whether or not it is included in the register of interests. Members are reminded that they are required to leave the room during discussing and voting on matters in which they have a disclosable pecuniary interest whether or not the interest is entered into the register of members’ interests maintained by the Monitoring Officer.)

3. To invite views and discussion from members of the parish

4. Co-opt two new members to the parish council

5. Close meeting

Peter Owen, Chairman
17 May 2018


 

Agenda – Richards Castle Hereford PC – Thursday, 22 March 2018

Notice is hereby given that the next Meeting of Richards Castle (Herefordshire) Parish Council will be at 7.30pm on Thursday 22 March 2018 at the Village Hall.

1. Apologies for absence

2. Co-opt two new members to the parish council

3. Declarations of Interest and Written Requests for Dispensation
[Declaration of any disclosable pecuniary interest in a matter to be discussed at the meeting whether or not it is included in the register of interests. Members are reminded that they are required to leave the room during discussing and voting on matters in which they have a disclosable pecuniary interest whether or not the interest is entered into the register of members’ interests maintained by the Monitoring Officer.]

4. Minutes of the previous meeting – 25 January 2018.

5. Report from the Herefordshire Councillor for Bircher Ward

6. To invite views and discussion from members of the parish

7. Planning
Update on planning decisions/ enforcement by Herefordshire Council.

8. Financial Items
a) Payments to approve:
Village Hall, meetings – £78.00
Hitrees, lengthsman – £115.20
HALC, affiliation and subscription – £322.98
Orleton Parish Council, share of neighbourhood plan expenses – £ tbc
R Bayliss, footpaths maintenance – £ tbc
The Clerk, wages January-March 2018 – £326.61
HMRC, PAYE Q4, 2017-18 – £81.60
The Clerk, expenses, December 2017-March 2018
b) Review Annual Maintenance Plan 2018-19 for lengthsman and P3 footpaths schemes.
c) Consider cost of ‘Woodhouse Lane’ signs (x2) for Rock crossroads signpost.

9. Proposed event to mark the planting of the new tree at Orchard Rise

10. Annual Parish Meeting, 22 May 2018 – Plan meeting, including publicity to raise awareness of the meeting.

11. Community Commissioning project(s) – To consider highway projects to undertake via Community Commissioning

12. Confirm wording and spelling for new village signs on B4361

13. General Data Protection Regulations (GDPR) – To set up a GDPR working group to consider toolkit, and report back to the next meeting

14. Reports from parish councillor representatives
a) Parochial Church Council
b) Footpaths
c) Lengthsman
d) Highways
e) Village Hall

15. Meetings 2018-19 – To review schedule of meetings to March 2019.

16. Clerk’s Report

17. Matters raised for next meeting (no discussion)

18. Close meeting and date of next meeting

Clerk to the Parish Council
Tel: 07963 845358
Email: clerk.richardscastle.hfd.pc@gmail.com
18 March 2018

Annual Parish Meeting – 22 May 2018

Annual Parish Meeting

7pm, Tuesday 22 May 2018

Help us to make the Annual Parish Meeting an occasion to remember on 22 May 2018.

Guest speakers will be talking about:
* Good neighbour schemes and the benefits for parishes
* Measures to tackle rural crime (West Mercia Police)

Come along and talk about the things that are important to you in your parish. What would you like to see happen in the future?

Refreshments will be available at no charge: coffee, tea, soft drinks and biscuits.

To participate, please come to the Annual Parish Meeting at  7.00pm on Tuesday, 22 May 2018 at the Village Hall (Jubilee Room).

Richards Castle (Herefordshire) Parish Council

Agenda – Richards Castle Hereford PC – Thursday 25 January 2018

Notice is hereby given that the next Meeting of Richards Castle (Herefordshire) Parish Council will be at 7.30pm on Thursday 25 January 2018 at the Village Hall.

1. Apologies for absence

2. Co-opt two new members to the parish council

3. Declarations of Interest and Written Requests for Dispensation.
[Declaration of any disclosable pecuniary interest in a matter to be discussed at the meeting whether or not it is included in the register of interests. Members are reminded that they are required to leave the room during discussing and voting on matters in which they have a disclosable pecuniary interest whether or not the interest is entered into the register of members’ interests maintained by the Monitoring Officer.]

4. Minutes of the previous meeting – 23 November 2017.

5. Maintenance of roads and community commissioning – attended by Councillor B. Durkin, Cabinet Member, Transport and Regulatory; and Head of Highways and Community Services.

6. Crime reduction measures, including ‘Stop that Thief’ – attended by the Rural Crime Prevention Officer, West Mercia Police.

7. Report from the Herefordshire Councillor for Bircher Ward

8. To invite views and discussion from members of the parish

9. Planning
174428 Bank Cottage, Richards Castle, SY8 4EL – Proposed extension and alterations to dwelling and annex.
Update on planning decisions/ enforcement by Herefordshire Council.

10. Financial Items
a) Payments to approve:
Clerk, defibrillator pads – £40.08;
Morelock Signs Ltd, village signs (x2) – £81.70;
Herefordshire Council, 490 bus service – £750.00;
R Mills, enhanced lengthsman (potholes) – £451.50;
Hitrees, plant new tree at Orchard Rise – £120.00;
R Bayliss, footpaths maintenance – £ tbc;
b) Review Expression of Interest in lengthsman and P3 footpaths schemes, 2018-19.
c) Consider cost of ‘Woodhouse Lane’ signs (x2) for Rock crossroads signpost.
d) Review additional advice from HALC re: transparency code grant application.
e) External auditor appointment for financial year 2017-18.

11. Proposed event to mark the planting of the new tree at Orchard Rise

12. Annual Parish Meeting, 22 May 2018 – Plan meeting, including proposals to encourage members of the public to participate.

13. Grit bins, snow, and advice from Balfour Beatty.

14. Measures to reduce speeding through village – Review outcome of meeting with traffic management advisor, West Mercia Police.

15. Reports from parish councillor representatives:
a) Parochial Church Council;
b) Footpaths;
c) Lengthsman;
d) Highways;
e) Village Hall.

16. Consider consultation on Wigmore Group neighbourhood development plan (Regulation 14)

17. Consider proposal to increase the frequency of parish council meetings

18. Clerk’s Report

19. Matters raised for next meeting (no discussion)

20. Close meeting and date of next meeting.

Clerk to the Parish Council
Tel: 07963 845358
Email: clerk.richardscastle.hfd.pc@gmail.com
21 January 2018

 

Severn Trent holds information evening at village hall on 18 January 2018

Severn Trent is to start installing new water pipes at Richards Castle Shropshire from 12 February 2018.  Work will start near Overton Farm.  For more information please download – Severn Trent Water – Richards Castle Project.

A public drop in session is being held at Richards Castle Village Hall on Thursday 18 January, between 4pm and 7pm, where members of Severn Trent’s team will be on hand to answer any questions you may have about this work.

Draft minutes of meeting held 23 November 2017

MINUTES OF RICHARDS CASTLE (HEREFORDSHIRE) PARISH COUNCIL MEETING HELD AT THE VILLAGE HALL AT 7.30 PM ON THURSDAY 23 NOVEMBER 2017

PRESENT Mr P Owen (Chairman); Ms L Munn; Mr A Davies; Mr S Greetham (Vice Chairman); and Mr R Alden.

IN ATTENDANCE Ward Cllr. S Bowen; and Mr R Hewitt, Clerk. There were six members of the public present.

17/87 Apologies for absence – None.

17/88 Co-opt two new members – Postponed to the next meeting.

17/89 Declarations of Interest and Requests for Dispensation – Cllr. A Davies declared a disclosable pecuniary interest in planning application 174040 March Hare Cottage.

17/90 Election of Vice Chairman – Cllr. S Greetham was unanimously elected Vice Chairman.

17/91 Minutes of the previous meeting – The minutes of the meeting held on 12 October 2017 were approved and signed as a correct record.

17/92 Planning
[Cllr. A Davies left the meeting.]

174040 March Hare Cottage, Richards Castle, SY8 4EL. Application to vary condition 2 and remove condition 3 of planning permission P142746/F. Several members of the public present spoke against the planning application.

The parish council resolved to oppose the planning application on grounds of traffic, impact on neighbouring properties, and concern that the built form is contrary to planning permission granted under 142746, and comment that:

Because the property that the annexe is to have been ancillary to under 142746 has since been sold (High Bank Cottage), access to the annexe/ holiday cottage is now around two sides of a neighbouring private property. The parish council considers this access will cause undue traffic generation, noise, disturbance and loss of privacy to High Bank Cottage. In addition, access to the B4361 is very dangerous at this point, and the parish council believes strongly that no additional traffic should be encouraged though planning.

The parish council understands that the topography of the land on which the annexe is currently being built has been altered due to the construction of a neighbouring property on the same plot by the vendors. Excess soil from the foundations of the new property is believed to have been placed on the site where the annexe is now being built, with the result that it is significantly higher, and more imposing, than would have been the case. Also, the built form of the annexe now includes a mezzanine floor, which has raised the height of the walls and roof line, which means it is no longer the single storey building that received planning permission under 142746. Taken together, the increased height of the annexe is unacceptably imposing given the already challenging topography of the site.

Given these concerns, Richards Castle Parish Council opposes the planning application and urges that the planning authority reviews how the private sale of High Bank Cottage has altered the impact of the annexe on neighbouring properties, and how this has been exacerbated by the increased height of the built form of the annexe for the reasons set out above.

It is more than a regularisation of the original permission, and for that reason Condition 2 in planning permission 142746 should stand, and “The development carried out strictly in accordance with the plans…”. Proper weight should be given to the fact that boundary changes made since planning permission mean that the access will now significantly disturb the neighbours.

[Cllr. A Davies rejoined the meeting.]

17/93 Views and discussion from members of the parish – A member of the public was concerned at the speed of traffic on the B4361 through the village. The Chairman said the parish council is looking at further options to address speeding with the traffic advisor for West Mercia Police. Ward Cllr. Bowen said he will request a report from Herefordshire Council/ Balfour Beatty on the matter.

17/94 Report from Herefordshire Councillor for Bircher Ward – Ward Cllr. Bowen said the ambulance service is rated top in the country. There is a paramedic on every ambulance, the target call out time is 7 minutes, and 4×4 emergency vehicles are available to the service. Prevention is becoming more important. There is to be more home based care to help people stay in their own homes. In February 2018, 22 beds will be closed at Hillside in Hereford, which will help to deliver the home based care.

A recent Balfour Beatty briefing at their Kingsland depot was positive given the financial constraints. Up to date methods are being used, potholes remain a problem. There have been 4-5 gritting runs so far this winter. General Scrutiny will be looking at the maintenance of the roads by Balfour Beatty in January 2018.

Ward Cllr. Bowen has asked for an overview of traffic movements in north west Herefordshire in order to devise better and safer routes, particularly for heavy goods vehicles. A mini roundabout has been proposed for the Lawton Cross junction, though since new signs were put in, there have been no reported accidents.

Herefordshire Council has been asked to be the ‘accountable body’ for the new university. A fee would be received for this. Scrutiny will be examining what this means and making a recommendation on the proposal shortly. It will be important to use the funds raised from the sale of the county smallholdings to invest in a new income generating asset such as student accommodation for the university by the new link road.

There will be no basic grant funding by government by 2020. Business rates are likely to be increasingly important. There is a proposal to pool business rates for Telford & Wrekin, Shropshire, and Herefordshire.

17/95 Financial Items
a) The following payments were agreed: Boy Thorne Garden Services, churchyard maintenance (£144.50); Defib Pad (Safelincs), defibrillator battery (£241.79); HMRC, PAYE for period to 5 January 2017 (£81.60); Clerk, expenses April-November 2017 (£165.82); Clerk, wages, Q3, 2017-18 (£326.61); and HALC, in-house training, 19 Sept. 2017 (£204.30). Richards Castle (Shropshire) will be approached to request that the cost of the defibrillator battery is split equally between the parishes.
b) Planter to mark entrance to the village – The meeting considered a proposal from Cllr. Greetham to locate one new planter to the south of the village on the B4362. It will be located 50 centimetres from the edge of the road. A budget up to £100.00 was agreed. Cllr. Greetham kindly offered to source the planter. It was noted that Balfour Beatty has yet to respond to the request for a cultivation licence.
c) Rock crossroads signpost and new village signs – A budget of £244.00 was agreed for the repair and cleaning of the Rock crossroads signpost by the enhanced lengthsman. It was agreed to add two signs for ‘Woodhouse Lane’ in order to help direct local deliveries – the new signs will be similar in design and colour to the existing signs and the lettering placed over two lines. The cost of the new Woodhouse Lane signs will be agreed at the next meeting.

It was agreed to purchase two new village signs at a cost of £68.08 which will be installed on the existing 30 mph posts to the south of the village on the B4361. The wording will be: ‘Richard’s Castle Please drive carefully’, and the signs put up by the enhanced lengthsman.
d) Authorisation of payments to the footpaths contractor between parish council meetings – The Clerk was delegated to make payments to the footpaths contractor provided the total cost is no more than £300.00. All payments authorised in this way will be reported to the parish council at the next meeting following the payment.
e) To consider advice from HALC re: transparency code grant application – The advice to maintain separate computers for each Richards Castle parish council was noted. Currently, the parishes share a single laptop purchased by Shropshire with a transparency code grant. The parish council felt it was not necessary to have an additional laptop as each computer would require maintaining, and if one was purchased to hold in reserve it would quickly become obsolete given the dynamics of the computer industry. The Clerk was asked to obtain a cost for Microsoft Office and complete a Transparency Code grant application for the next meeting.
f) Review accounts and consider the 2018-19 precept – The current financial year 2017-18 was reviewed. The precept for 2018-19 was set at £6,850.00, up from £5,100.00. The increase will pay for the lengthsman (£1,500.00), and help prepare for new data protection regulations which come into force in May 2018 (£500.00).

17/96 Cabinet member response to the highways petition – A letter responding to the roads petition from the cabinet member for roads and transport was reviewed. It was agreed to publish the letter on the website and to take up the offer to “meet to provide any further explanation that may be required and to set out how the Community Commissioning Model might be utilised by the Parish to invest in the condition of these roads that are clearly a matter of local concern”. The cabinet member will be invited to the next meeting of the parish council, and also to review the roads at an appropriate site meeting in daylight.

17/97 Seasonal event to mark planting of the new tree at Orchard Rise – The work is scheduled for the week beginning 4 December 2017. An event to mark the new tree will be considered in 2018.

17/98 Options to address speeding through the village – West Mercia’s traffic management advisor has offered to meet in the village to review the options to address speeding. Cllrs. Munn, Greetham and Alden agreed to meet during daylight hours. Suggestions and recommendations from the site meeting will be brought to the next parish council meeting.

17/99 Reports from parish councillor representatives
a) Parochial Church Council (PCC): Cllr. Munn said there is a new vicar, and contact is expected to be made soon.
b) Footpaths: Cllr. Alden said reported that all footpaths and bridleways have now been walked, inspected and many remedial repairs and way marking undertaken. There is still ongoing maintenance, and a few posts with markers will be replaced this winter. A summer Parish Walk is planned in conjunction with the 2018 Herefordshire Walking Festival. A brief summary paper on the recently issued Herefordshire County Council ‘Rights of Way Improvement Plan 2017-2027 has been prepared. The key message is to keep open and well maintained the PROW network for all to enjoy.
c) Highways: Cllr. Greetham raised a concern at a recent pothole repair carried out near Kington, and it was agreed to make a formal complaint to Balfour Beatty. A meeting will be requested by Ward Cllr. Bowen.

d) Lengthsman: There was no report.
e) Village hall: There was no report.

17/100 Parish council communications – Cllr. Alden kindly offered to draft the next Parish Council article for publication in Castle News.

17/101 Boundary Commission consultation on revised proposals for West Midland Constituency boundaries – The matter was not considered.

17/102 Herefordshire Council’s Rights of Way Improvement Plan – Cllr. Alden provided a summary in the footpaths report under 17/99.

17/103 Herefordshire Local Plan, Travellers Sites Development Plan Document Pre- Submission Consultation – The matter was not considered.

17/104 Neighbourhood Planning event for Parishes with an adopted NDP – The matter was not considered.

17/105 Dates for next parish council meetings in February and April 2018 – The following meeting dates were agreed: 25 January, 22 March and 24 May 2018 (Annual Meeting). The Annual Parish Meeting will be held jointly with Richards Castle (Shropshire) Parish Council on 22 May 2018.

17/106 Clerk’s Report – Postponed to next meeting.

17/107 Matters raised for next meeting (no discussion) – Annual Parish Meeting on 22 May 2018.

17/108 The next meeting will be at 7.30pm on Thursday 25 January 2018.

The meeting closed at 10.05 pm.

Draft minutes of meeting held 12 October 2017

MINUTES OF RICHARDS CASTLE (HEREFORDSHIRE) PARISH COUNCIL MEETING HELD AT THE VILLAGE HALL AT 7.30 PM ON THURSDAY 12 OCTOBER 2017

PRESENT Mr P Owen (Chairman); Ms L Munn; Mr A Davies; Mr S Greetham; and Mr R Alden.

IN ATTENDANCE Mr D Guerche, Area Ambassador for the Police and Crime Commissioner; Ward Cllr. S Bowen; and Mr R Hewitt, Clerk. There were no members of the public present.

17/68 Election of Chairman – Cllr. P Owen was elected, and signed the Declaration of Acceptance of Office as Chairman.

17/69 Apologies for absence – None.

17/70 Co-opt two new members – Postponed to the next meeting.

17/71 Declarations of Interest and Requests for Dispensation – None.

17/72 Minutes of the previous meetings – The minutes of the meetings held on 27 July and 19 September 2017 were approved and signed as a correct record.

17/73 Local policing – Mr D Guerche, Area Ambassador for the Police and Crime Commissioner provided an overview of activities and initiatives.

[Cllr. Greetham joined the meeting.]

Members of the parish council highlighted vehicles speeding through the village and rural crime and asked how these issues can be best addressed in the future. Mr Guerche said he would put the parish council in contact with two officers in West Mercia Police who could advise on these matters.

The Chairman thanked Mr Guerche for his time and interesting discussion, and Mr Guerche left the meeting.

17/74 Report from Herefordshire Councillor for Bircher Ward – Ward Cllr. Bowen said the increased cost of renovating Blueschool House, Hereford will be the subject of an audit and peer review. The ‘Better Care’ target has been attained which safeguards health funding. The potential £10 million awarded from the previous highways contractor, is expected to be available early in 2018, and should be allocated to fixing ‘C’ and ‘U’ roads.

17/75 To invite views and discussion from members of the parish – There were no matters raised.

17/76 Planning
73539 and 173538 Old Church Cottage, Castle Road, Richards Castle, SY8 4ET. Proposed demolition of garage, erection of detached single storey structure containing bedroom with en suite and erection of single storey porch. It was agreed to support the proposed plans, and comment that removal of the present garage, and replacement with the proposed single storey structure, will improve the setting and aesthetics of the listed cottage and nearby church.

Update on planning decisions by Herefordshire Council – There were no decisions reported.

17/77 Financial Items
a) The following payments were agreed: R Bayliss, footpaths maintenance (£154.00); and Hitrees, lengthsman (£345.60).
b) To consider new quotation for two planters to locate at the entrance to the village. The requirement for a cultivation licence was noted, as well as the recommendation to use plastic planters. Cllr. Greetham kindly offered to locate a suitable plastic planter. A request for a cultivation licence has been made to Balfour Beatty.
c) To consider quotation for village signs. Quotations have been requested from Balfour Beatty and an independent company.
d) To review the cost of purchasing a gavel for parish council meetings. It was decided that a gavel is not required.

17/78 HALC training schedule – It was agreed that the Clerk should attend ‘Dancing with data’ on Tuesday, 28 November 2017. The briefing covers the new data protection legislation which will be in force from May 2018.

17/79 New signpost/ fingerposts at Rock crossroads – Following a discussion with the locality steward, a quotation has been requested from the enhanced lengthsman.

17/80 Highways petition and media planning – The number of signatures was counted, and confirmed as 199. Cllrs. Munn and Greetham kindly agreed to present the highways petition to the Chairman of Herefordshire Council the following morning. A media statement was agreed.

17/81 Reports from parish councillor representatives
a) Parochial Church Council (PCC): Cllr. Munn said there are no updates to report.
b) Footpaths: Cllr. Alden said the focus has been on keeping the busiest footpaths clear of growth. Several posts on the Mortimer Trail will be replaced. Three stiles have been repaired and new waymarkers will be put up. A rail across a bridge has been replaced. The footpath through Hanway Common will shortly be more clearly marked. Cllr. Alden proposed that the footpaths contractor is paid between meetings, and it was agreed to consider this at the next meeting.
c) Highways: Cllr. Greetham said Woodhouse Lane is a lot better as Balfour Beatty has repaired a good number of potholes. Hopefully, the highways petition will see more done to improve the roads in the parish.
d) Lengthsman: Cllr. Greetham said a tour of the parish with the locality steward and enhanced lengthsman identified 32 minor potholes for repair. The cold fill tarmac has been ordered so that the potholes can be repaired. Pothole repairs will be paid for from the £1,000 budget allocated by the parish council earlier in the year.
e) Village hall: There was no report.

17/82 Parish council communications, including ‘Parish Council News’ articles – The first parish council news article by Cllr. Munn was reported to have been well received based on anecdotal feedback. However, because the article was published in the October edition of Castle News alongside the draft minutes there was also some overlap.

It was decided that the minutes should no longer be published in Castle News, as they are available in full on the website in line with the transparency code. The idea behind the article is to have a more informal, accessible overview of the highlights of each meeting. The Chairman kindly agreed to write the next parish council news article, and will publicise the parish council website address. The agreed process for submission of parish council news articles is to pass the draft article to the Clerk who will submit it to Castle News on behalf of the parish council.

A number of the updates and information provided to the parish council by Herefordshire Council and other public bodies will be published on the news section of the parish council website. Selection of the information to publish on the website will be made by the Clerk and Chairman. Information on how to contact the parish council published in Castle News will be reviewed. Members expressed a preference to be contacted by telephone on local matters rather than email.

17/83 Herefordshire Council’s Rights of Way Improvement Plan – Cllr. Alden kindly agreed to review the Rights of Way Improvement Plan in his capacity as footpaths officer, and if necessary comment on the plan.

17/84 Clerk’s Report – Postponed to next meeting.

17/85 Matters raised for next meeting (no discussion) – None.

17/86 The next meeting will be on Thursday 23 November 2017. The meeting closed at 10.25 pm.