Minutes – Annual Meeting 25 May 2017


PRESENT Mr S Broom (Chairman); Ms L Munn; Mr P Owen (Vice Chairman); Mr A Davies; and Mr S Greetham.

IN ATTENDANCE Ward Cllr. S Bowen and Mr R Hewitt, Clerk. There was one member of the public present.

17/21 Election of Chairman – Cllr. S Broom was elected, and signed the Declaration of Acceptance of Office as Chairman.

17/22 Apologies for absence – Mr R Alden.

17/23 Co-opt two new members to the parish council – It was agreed unanimously to co-opt Ms Lorraine Munn to the parish council. Ms Munn signed the declaration of acceptance of office and joined the meeting.

17/24 Declarations of Interest and requests for Dispensation – None.

17/25 Election of Vice Chairman – Cllr. P Owen was elected.

17/26 Agree offices and representatives
a) Parochial Church Council: Cllr. L Munn.
b) Neighbourhood development plan: Cllr. P Owen.
c) Footpaths: Cllr. R Alden.
d) Lengthsman: Cllr. S Greetham.
e) Highways: Cllr. S Greetham
f) Village Hall: Cllr. S Broom.
g) Planning: Cllr. A Davies.

17/27 Minutes of the previous meeting – The minutes of the meeting held on 6 April 2017 were approved and signed as a correct record.

17/28 Report from the Councillor for Bircher Ward – Ward Cllr. Bowen has been re-appointed chairman of the general overview scrutiny committee. Ward councillor allowances are to increase by £23 per year. There is a consultation underway by Herefordshire Council on dog control orders.

17/29 To invite views and discussion from members of the parish – There were no matters raised.

17/30 Financial items
a) Annual Governance Statement – Approved.
b) Accounting Statement 2016-17 – Approved.
b) Risk schedule – Approved.
c) Insurance renewal – Approved.
d) Lengthsman and P3 footpaths contracts – Contracts were signed with Herefordshire Council and the lengthsman contractor. A contract for the period to 31 March 2018 is already in place for the footpaths contractor.
e) The following payments were agreed: K Adams, internal audit (£90.00); Came and Company, parish council insurance (£282.80); R Bayliss, footpaths maintenance (£85.16); and AVG Internet Security subscription for PC laptop (£46.99).

17/31 Reports from parish councillor representatives
a) Parochial Church Council: There was no report. Cllr. Munn kindly agreed to contact the PCC.
b) Neighbourhood development plan: Cllr. Owen reported that the date of the referendum will be Thursday 13 July 2017. The referendum is organised by electoral services, and all households will receive a poll card. The steering group will meet on 8 June to finalise a leaflet to raise awareness of the referendum. It was agreed that councillors will hand deliver the leaflet to households in the parish, week beginning 3 July 2017, and ask local people if they have any questions on the plan.
c) Footpaths: It was noted that good progress is being made with the installation of the stiles with 4 new stiles erected. Landowners have kindly agreed to pay for the costs of installing the stiles.
d) Lengthsman: Cllr. Greetham said he will be meeting with the lengthsman contractor shortly to plan the work programme which will include the clearing of road signs so they can be seen. A new tree will be planted on the green at the top of Orchard Rise in the autumn.
e) Highways: Cllr. Greetham said repairs to potholes carried out recently by Balfour Beatty on Castle Road were incomplete as some had not been filled, and this will be brought to the attention of the locality steward. Pothole repairs on Woodhouse Lane were noted.
f) Village Hall: There was no report.

17/32 Clerk’s Report – Eyelid Productions will provide the Clerk with training on the website ‘push’ communications capabilities on 1 June 2017. The highways petition poster has been submitted to Castle News, and posters were provided for members of the parish council.

17/33 Planning – Herefordshire Council has given planning permission for 170622 the Poplars and 170647 Land at Spout House Field. Reserved Matters were approved for Land at Spout House Field (170774).

17/34 Neighbourhood development plan – The updated Orleton & Richards Castle NDP document was agreed. Amendments were in line with the Decision Statement issued by Herefordshire Council following the examiner’s report. The meeting agreed to share the costs of printing the leaflet and copies of the neighbourhood plan with Orleton Parish Council, and noted the guidance on referendums.

17/35 Consider quotation from Balfour Beatty for village sign and signpost/ fingerposts at Rock crossroads – A request has been made for a quotation from Balfour Beatty for a new village name sign at the entrance to the village, and road sign at Rock crossroads. This has yet to be provided, and will be followed up with the locality steward.

17/36 Good Neighbour Scheme – It was agreed to ask for volunteers interested in setting up a local scheme for Richards Castle. An article will be placed in Castle News.

17/37 Review parish council communications – Cllr. Owen kindly offered to submit a poster to Castle News to raise awareness of the website, and encourage local people to subscribe for news updates.

17/38 Matters raised for next meeting (no discussion) – To invite the Police and Crime Commissioner’s Area Ambassador to attend the next meeting; village name signs and planters; and HALC training evening at the village hall.

17/39 The next parish council meeting will be held at the village hall at 7.30 on Thursday 27 July 2017. The meeting closed at 9.20 pm.