Minutes 21st September 2015

Minutes of Richards Castle (Herefordshire) Parish Council Meeting Held at the Village Hall at 7.30 Pm on Monday 21 September 2015

PRESENT  Mr S Broom (Chairman); Mrs R Thomas (Vice Chairman); Mr K Butcher; Mr A Davies; Mr T Evans; Mr W Hall; and Mr P Owen.

IN ATTENDANCE  Ward Cllr. S Bowen; and Mr R Hewitt, Clerk.  16 members of the public.

15/30 Apologies for absence – None.

15/31 Declarations of Interest and requests for Dispensation – The Vice Chairman and Cllr. Evans declared a disclosable pecuniary interest in planning application 152296 Land at Spout House Field.

15/32 Minutes of the last meeting – The minutes of the meeting held on 27 July 2015 were approved and signed as a correct record.

[The Vice Chairman and Cllr. Evans left the meeting.]

15/33 To invite views and discussion from members of the parish – Members of the public present at the meeting objected to planning application 152296 Land at Spout House Field.  The planning agent for the application spoke in support.  A public member of the neighbourhood plan steering group said the site location was in an area highlighted by the parish questionnaire, the findings of which are published on the neighbourhood plan website.

15/34 Planning

152296 Land at Spout House Field, Richards Castle, SY8 4EW – Proposed outline for residential development.  The parish council agreed to support the proposed plans following a vote which found four councillors in favour and one against.  The parish council also supported points raised by members of the public local to the site, and agreed that these will be reported to planning services so that they can be addressed in any future detailed planning application: Safe access to the road; appropriate measures to deal effectively with surface water run-off and flooding; review the drainage tests undertaken in April during a dry spell as they may not reflect real-life conditions; provide full details of the number and type of residential proposed buildings proposed for the site; and clarity regarding key matters of foul discharge and surface water run off for local residents.  The amendment made to include the mains foul drain, according to the agent, have made the drainage report out of date as the discharge will no longer go into the brook.

[The Vice Chairman and Cllr. Evans re-joined the meeting.]

15/35 Financial items

  1. a) The following payments were agreed: Village Lunch Club, donation (£84.00); G Whitmarsh, lengthsman coordination 2014-15 (£112.55); Hitrees, lengthsman (£169.20); Clerk, wages, May-August 2015 (£358.48); and HMRC, PAYE for period to 5 October 2015 (£89.40). The payment of the final instalment of the 2015-16 precept by Herefordshire Council was noted.
  2. b) It was agreed to have a second lengthsman, G & OD Thomas & Sons to cut verges and hedges in preparation for the Soapbox Derby.

15/36 Chairman’s Items not of a Policy or Financial nature

The Chairman said the pavements treated by the lengthsman (Hitrees) should be reviewed by Cllr. Hall.  Potholes on Castle Road need to be repaired, and the road resurfaced.  Ward Cllr. Bowen said he will as Balfour Beatty to look at these matters.

15/37 Clerk’s Report

A request to have white gates at the entrance to the village has been made to Balfour Beatty.  The Safer Roads Partnership has been asked to consider speed enforcement on the B4361.

15/38 Reports from parish councillor representatives

  1. a) PCC/ Church/ Village Hall: The Vice Chairman reported that the new online booking system for the village hall is likely to be suspended. The village hall needs a new bookings secretary.
  2. b) Footpaths: Cllr. Evans reported that the two minor bridges on RC1 and RC2 have been repaired. A number of stiles will need to be replaced shortly. The footpaths contractor will be paid following the updated mandate which is expected to be completed shortly.
  3. c) Lengthsman: Cllr. Hall said he will review work undertaken to date, and complete a parish walk with Hitrees.
  4. d) Highways: Cllr. Owen said Balfour Beatty is able to provide UPVC white gates. When white gates were installed at Bosbury, road markings were changed to restrict the width of the road to 5.5 metres. Bosbury Parish Council has reported that speed of traffic has dropped since installing the white gates.  It was agreed to consider a Traffic Regulation Order at the next meeting.


15/39 490 bus service to Ludlow

The meeting agreed that the additional daytime services to Ludlow, introduced in May 2015, should be maintained into 2016, and asked for the support of Ward Cllr. Bowen in addressing this with Herefordshire Council, which funds the service.

15/40 Speed Indicator Display

The meeting agreed that Balfour Beatty should deploy a speed indicator on the B4361 by the Chapel in November or December 2015, depending on availability, at a cost of £150.00 plus VAT.

15/41 Parish council communications

Minutes of meetings will be submitted to Castle News and published on the website (http://shrop.net/richardscastle).  The Clerk will receive training on posting information to the website shortly.

15/42 Neighbourhood plan

The Clerk reported that the steering group has completed the analysis of the neighbourhood plan questionnaire.  The group is considering the structure of the neighbourhood plan, and will develop a draft to review at a future meeting with Data Orchard, the planning consultants who are advising on the process.

15/43 Brimfield and Little Hereford Regulation 16 Consultation (Neighbourhood Plan) – Noted.

15/44 Litter Pick

A litter pick was scheduled for 9.00 am at the village hall on Wednesday 9 December 2015.  The Vice Chairman agreed to publicise the litter pick in Castle News.

15/45 Community Governance Review

The parish council agreed that no change is required to the status quo.

15/46 Herefordshire Council Budget consultation

The parish council completed the questionnaire.

15/47 Reports from Representatives who have attended meetings of other Organisations on behalf of the Parish Council and Herefordshire Councillor Report

Ward Cllr. Bowen said the Local Development Framework (LDF) should be completed by October 2015.  The Community Infrastructure Levy (CIL) will come into operation reasonably soon following the LDF.  Herefordshire Council needs to find an additional £10 million in the next financial year.  Parish council precepts are not capped.  Providing a reasonable library service is a legal requirement.  Asbestos has been found at Hereford Library.  The review of smallholdings in the county will report shortly.  In January 2016, the scrutiny committee will look at the new school transport rules, which have affected 300 families significantly.

15/48 Matters raised for next meeting (no discussion) – Flooding, crossroads on Woodhouse Lane, and schedule of meetings.

15/49 The next meeting will be at 7.30pm on Wednesday, 2 December 2015.  The meeting closed at 9.55pm.