Minutes of Richards Castle (Herefordshire) Parish Council Annual Meeting Held at the Village Hall at 7.35 Pm on Monday 18 May 2015
PRESENT Mr S Broom (Chairman); Mrs R Thomas; Mr A Davies; Mr T Evans; Mr W Hall; and Mr P Owen.
IN ATTENDANCE Mr E Williams, (former Clerk); and Mr R Hewitt, Clerk. There were no members of the public present.
15/1 Declarations of Acceptance of Office – The Clerk confirmed all members have signed the Declaration of Acceptance of Office.
15/2 Election of Chairman for 2015-16 – Cllr. S Broom was elected, and signed the Declaration of Acceptance of Office as Chairman.
15/3 Election of Vice-Chairman for the ensuing Year – Cllr. R Thomas.
15/4 Co-option of Parish Councillor – It was agreed to approach a member of the public to see if they would be interested in serving on the parish council.
15/5 Code of Conduct – The amended code of conduct provided by HALC was unanimously adopted.
15/6 Declarations of Interest – None.
15/7 Financial items
- a) The following invoices were approved for payment: K L Adams, internal audit fee (£115.50); Broker Network Ltd (Came and Company), parish council insurance (£265.00); HALC, annual subscription and affiliation (£273.55); and W S Cadwallader, underpayment on invoice (£15.00).
- b) The updated Financial Regulations were adopted. The meeting agreed to update the signatories to the parish council accounts.
- c) The accounts for the financial year 2014-15 have been audited and the Annual Governance Statement for the external auditors completed. The parish council approved the Annual Return and agreed the Annual Governance Statement for 2014-15, which were both signed by the Chairman and outgoing Clerk.
15/8 To approve the Minutes of the previous meeting – Minutes of the meeting held on 30 March 2015 were approved and signed as a correct record.
15/9 Matters arising from the Minutes – None.
15/10 Items from the Chairman – Members kindly agreed the following roles: Cllr. R Thomas, PCC/ Church representative; Cllr. T Evans, footpaths; Cllr. W Hall. lengthsman coordination; Cllr. A Davies, planning; and Cllr. P Owen, highways and neighbourhood plan. These areas will be reviewed at each meeting of the parish council.
15/11 Highway Items – The meeting agreed to look at options to manage the speed of traffic through the village at the next meeting. The repair of a pothole at Orchard Rise was noted.
15/12 Lengthsman scheme
The meeting agreed to appoint Hitrees as a parish lengthsman and the Chairman signed the contracts for 2015-16 with Hitrees and Balfour Beatty.
15/13 Planning – There were no planning matters.
15/14 Reports from Representatives who have attended meetings of other Organisations on behalf of the Parish Council and Herefordshire Councillor Report – There were no reports.
15/15 Meetings for the year 2015-16 – The following dates were agreed: Monday, 27 July 2015; Monday, 21 September 2015; and Wednesday, 2 December 2015.
The meeting closed at 8.40 pm.