Agenda – Annual Meeting – 24 May 2018

Notice is hereby given that the Annual Meeting of Richards Castle (Herefordshire) Parish Council will be at 7.30pm on Thursday 24 May 2018 at the Village Hall.

1. Election of Chairman

2. Apologies for absence

3. Co-opt a new member to the parish council

4. Declarations of Interest and Written Requests for Dispensation
(Declaration of any disclosable pecuniary interest in a matter to be discussed at the meeting whether or not it is included in the register of interests. Members are reminded that they are required to leave the room during discussing and voting on matters in which they have a disclosable pecuniary interest whether or not the interest is entered into the register of members’ interests maintained by the Monitoring Officer)

5. Election of Vice Chairman

6. Agree offices and representatives for:
a) Parochial Church Council
b) Footpaths
c) Lengthsman
d) Highways
e) Village hall

7. Minutes of the previous meeting – 22 March 2018

8. Report from the Councillor for Bircher Ward

9. To invite views and discussion from members of the parish

10. Financial Items
a) Annual Governance Statement
b) Parish council accounts for the year ended 31 March 2018
c) Review risk schedule
d) Review insurance renewal
e) Lengthsman and P3 footpaths contracts
f) Payments: to approve:
K Adams, internal audit 2017-18 – £90.00
Came & Company, parish council insurance – £288.15
Clerk, stiles (x3), annual parish meeting notices, annual parish meeting flyer and MS Office 365 subscription (annual) – £473.36
Eyelid Productions, parish website support (annual) – £100.00
R Bayliss, footpaths maintenance (ratify) – £237.16

11. Reports from parish councillor representatives
a) Parochial Church Council
b) Footpaths
c) Lengthsman
d) Highways
e) Village hall

12. Clerk’s Report

13. Planning – update on planning decisions by Herefordshire Council

14. Community Commissioning project(s) – To consider highway projects to undertake via Community Commissioning

15. Proposed plaque for the new tree planted at Orchard Rise

16. General Data Protection Regulations (GDPR) – Review GDPR report and recommendations, and consider adopting the proposed policies/ notices and displaying them on the GDPR page of, including:
i) Privacy policy
ii) Data subject access policy
iii) Privacy notices
iv) Data management and audit policy

17. Good Neighbour Scheme – consider whether to support a scheme for Richards Castle

18. Consultation on Aymestrey Neighbourhood Development Plan (Regulation 14)

19. Matters raised for next meeting (no discussion)

20. Close meeting and date of next meeting

Clerk to the Parish Council
Tel: 07963 845358
20 May 2018

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