Agenda – Annual Meeting – 19 May 2022

Notice is hereby given that the Annual Meeting of Richards Castle (Herefordshire) Parish Council will be at 8.00pm on Thursday 19 May 2022 at the Village Hall

1. Election of Chairman

2. Apologies for absence

3. Co-opt one new member to the parish council

4. Declarations of Interest and Written Requests for Dispensation
Declaration of any disclosable pecuniary interest in a matter to be discussed at the meeting whether or not it is included in the register of interests. Members are reminded that they are required to leave the room during discussing and voting on matters in which they have a disclosable pecuniary interest whether or not the interest is entered into the register of members’ interests maintained by the Monitoring Officer

5. Election of Vice Chairman

6. Agree offices and representatives for:
a) Planning
b) Footpaths
c) Lengthsman
d) Highways
e) Village hall

7. Minutes of the previous meeting – 12 April 2022

8. To invite views and discussion from members of the parish

9. Financial Items
a) Annual governance statement
b) Parish council accounts for the year ended 31 March 2022
c) Review risk schedule
d) Review insurance renewal
e) Receipts and payments:
Parish council insurance – £ tbc
Village Hall, meetings 2021-22 – £ 50.00
The Clerk, wages April-June 2022
HMRC, PAYE to 5 July 2022
Clerk, office and administration 2021-22 – £ tbc

10. The Platinum Jubilee of Her Majesty The Queen – Report on preparations for celebration event(s) in June 2022, tree planting proposal and agree way forward

11. Drainage grant – Review grant offer from the highway authority, prioritise drainage work and agree next steps

12. Consider proposal from Orleton PC to request the restoration of the Woofferton Rail link

13. Speed indicator devices (x2) – Review and confirm additional items order
required to operate retro-fitted devices

14. Footpaths report

15. Lengthsman/ highways report

16. Clerks report

17. Matters raised for next meeting (no discussion)

18. Close meeting and date of next meeting

Clerk to the Parish Council
15 May 2022

Agenda – Annual Parish Meeting – 19 May 2022

PARISHES OF RICHARDS CASTLE (HEREFORDSHIRE) AND RICHARDS CASTLE (SHROPSHIRE)

The Joint Annual Parish Meeting of the Parish Councils’ Electoral Areas will be held on Thursday 19 May 2022 commencing 7.00pm at the Village Hall

1. Welcome and apologies

2. Approval of minutes from the Joint Annual Parish Meeting held on 28 May 2019

3. Review and agree proposed locations and process to apply to plant trees off the B4361 at Batchcott to mark the Platinum Jubilee of Her Majesty The Queen

4. Report from the Richards Castle Good Neighbour Scheme

5. Annual Report from the Chairman of Richards Castle (Herefordshire) Parish Council

6. Annual Report from the Chairman of Richards Castle (Shropshire) Parish Council

7. Report from the Bircher Ward Councillor, Herefordshire, Mr Sebastian Bowen

8. Report from Shropshire Councillor, Mrs V Parry

9. Open discussion for residents of the Richards Castle Parishes

Chairman,
Richards Castle (Shropshire) Parish Council
10 May 2022

Joint Annual Parish Meeting on Thursday, 19 May 2022

Joint Annual Parish Meeting for the parishes of Richards Castle (Herefordshire) and Richards Castle (Shropshire)

The Joint Annual Parish Meeting of the Parish Councils’ Electoral Areas will be held on Thursday 19 May 2022 commencing 7.00pm at the Village Hall.

It is the first joint annual parish meeting to be held since the start of the pandemic, and an opportunity both to look back and think about the future of our community. A guest speaker has been invited and refreshments will be provided. Please see the parish council noticeboards and websites for further details nearer the time.

As well as a guest speaker, there will be reports from the parish councils and ward councillors for the two parishes of Richards Castle, followed by an open session for members of the public attending the meeting to raise local matters, ideas, and concerns.

Clerk, Richards Castle (Herefordshire) Parish Council

Agenda – 12 April 2022

Notice is hereby given that Richards Castle (Herefordshire) Parish Council will meet at 7.30 pm on Tuesday 12 April 2022 at the Village Hall

PLEASE NOTE THE MEETING WILL BE HELD WITH SOCIAL DISTANCING AND FACE COVERINGS ARE RECOMMENDED

1. Apologies for absence

2. Co-opt one new member to the parish council

3. Declarations of Interest and Written Requests for Dispensation
Declaration of any disclosable pecuniary interest in a matter to be discussed at the meeting whether or not it is included in the register of interests. Members are reminded that they are required to leave the room during discussing and voting on matters in which they have a disclosable pecuniary interest whether or not the interest is entered into the register of members’ interests maintained by the Monitoring Officer.

4. Minutes of the previous meeting – 22 February 2022

5. Report from the Herefordshire Councillor for Bircher Ward

6. To invite views and discussion from members of the parish

7. The Platinum Jubilee of Her Majesty The Queen – Review and consider support for celebration event(s) in June 2022, request for a £750.00 donation and agree way forward

8. Planning
2220504 Chapel House, Richards Castle, SY8 4EL – Side extension to a dwelling with new porch, detached garage & office above.
Update on planning decisions by Herefordshire Council.

9. Financial Items
a) Payments to consider:
Eyelid Productions Ltd., website maintenance 2022-23 – £100.00
HMRC, PAYE to 5 April 2022 – £172.00
Clerk, office and administration 2021-22 – £ tbc

10. Local Plan 2021-2041 Policy Options consultation – Proposal to delegate response to the clerk in consultation with a Local Plan 2021-2041 working group

11. Consider response from highway authority to request to reconsider their decision on the community commissioning initiative to remove road markings on the B4361 through the village and agree next steps

12. Footpaths Report, including confirmation of contractor for 2022-23

13. Lengthsman/ highways Report

14. Clerk’s Report

15. Consider request to extend leave of absence for council member

16. Review arrangements for joint Annual Parish Meeting

17. Matters raised for next meeting (no discussion)

18. Close meeting and date of next meeting

Clerk to the Parish Council
7 April 2022

Agenda – 22 February 2022

Notice is hereby given that Richards Castle (Herefordshire) Parish Council will meet at 7.30 pm on Tuesday 22 February 2022 at the Village Hall

PLEASE NOTE THE MEETING WILL BE HELD WITH SOCIAL DISTANCING AND FACE COVERINGS ARE RECOMMENDED

1. Apologies for absence

2. Co-opt one new member to the parish council

3. Declarations of Interest and Written Requests for Dispensation
Declaration of any disclosable pecuniary interest in a matter to be discussed at the meeting whether or not it is included in the register of interests. Members are reminded that they are required to leave the room during discussing and voting on matters in which they have a disclosable pecuniary interest whether or not the interest is entered into the register of members’ interests maintained by the Monitoring Officer.

4. Minutes of the previous meeting – 11 January 2022

5. Report from the Herefordshire Councillor for Bircher Ward

6. To invite views and discussion from members of the parish

7. Planning
214676 Bury Cottage, Richards Castle, SY8 4EL – Proposed single storey rear extension, two storey front extension, replacement garage, windows, and new hardwood porch.
Update on planning decisions by Herefordshire Council.

8. Financial Items
a) Payments to consider:
DC Gardening Services, lengthsman – £336.00
Castle Digging Solutions, P3 footpath maintenance – £ tbc
Richards Castle PC (Shrop), share of new battery for defibrillator – £125.00
HALC, affiliation and subscription 2022-23 – £381.41
The Clerk, wages January-March 2022

b) Consider invitation to apply for a drainage grant from Herefordshire Council and agree next steps

9. The Platinum Jubilee of Her Majesty The Queen – Review and consider support for celebration event(s) in June 2022 and agree way forward

10. Herefordshire Local Plan 2021-2041 Strategic Spatial Options – Consider response to consultation

11. Update on community commissioning request to improve road markings and signs on the B4361 through the village, proposal to communicate with businesses to request that their vehicles observe speed limits when driving through the village, and agree next steps

12. Consider invitation from Balfour Beatty to participate in the lengthsman and P3 footpath schemes in 2021-22, and consider proposal to invite tenders for provision of lengthsman services

13. Footpaths Report

14. Lengthsman/ highways Report

15. Clerk’s Report

16. Herefordshire Parish/Town Council Survey on Outdoor/Indoor sports facilities strategies

17. Revised Code of Conduct and arrangements – Invitation to comment on the revised code

18. Revised schedule of meetings 2022-23

19. Matters raised for next meeting (no discussion)

20. Close meeting and date of next meeting

Clerk to the Parish Council
17 February 2022

Agenda – 11 January 2022

Notice is hereby given that Richards Castle (Herefordshire) Parish Council will meet at 7.30 pm on Tuesday 11 January 2022 at the Village Hall

PLEASE NOTE THE MEETING WILL BE HELD WITH SOCIAL DISTANCING AND FACE COVERINGS ARE REQUIRED (UNLESS MEDICALLY EXEMPT)

1. Apologies for absence

2. Co-opt one new member to the parish council

3. Declarations of Interest and Written Requests for Dispensation
Declaration of any disclosable pecuniary interest in a matter to be discussed at the meeting whether or not it is included in the register of interests. Members are reminded that they are required to leave the room during discussing and voting on matters in which they have a disclosable pecuniary interest whether or not the interest is entered into the register of members’ interests maintained by the Monitoring Officer.

4. Minutes of the previous meeting – 9 November 2021

5. Report from the Herefordshire Councillor for Bircher Ward

6. To invite views and discussion from members of the parish

7. Planning
Update on planning decisions by Herefordshire Council.

8. Financial Items
a) Payments to consider:
Luston Group PC, share of cost of solar panel retrofit of SIDs – £491.50
The Clerk, wages December 2021
HMRC, PAYE to 5 January 2022 – £246.00

b) Review mid-year accounts 2021-22 and consider draft precept for 2022-23
c) Review the effectiveness of internal financial controls

9. Clerk’s Report

10. Footpaths

11. Lengthsman/ highways, including drainage at Rock crossroads and agree next steps

12. Herefordshire Local Plan update – review draft pre-consultation engagement questionnaire

13. Fastershire training – Update and agree next steps

14. Community directory – Review online directory

15. Matters raised for next meeting (no discussion)

16. Close meeting and date of next meeting

Clerk to the Parish Council
6 January 2022

Agenda – 9 November 2021

Notice is hereby given that Richards Castle (Herefordshire) Parish Council will meet at 7.30 pm on Tuesday 9 November 2021 at the Village Hall

PLEASE NOTE THE MEETING WILL BE HELD WITH SOCIAL DISTANCING AND FACE COVERINGS ARE RECOMMENDED

1. Apologies for absence

2. Co-opt one new member to the parish council

3. Declarations of Interest and Written Requests for Dispensation
Declaration of any disclosable pecuniary interest in a matter to be discussed at the meeting whether or not it is included in the register of interests. Members are reminded that they are required to leave the room during discussing and voting on matters in which they have a disclosable pecuniary interest whether or not the interest is entered into the register of members’ interests maintained by the Monitoring Officer.

4. Minutes of the previous meeting – 12 October 2021

5. Report from the Herefordshire Councillor for Bircher Ward

6. To invite views and discussion from members of the parish

7. Planning
Update on planning decisions by Herefordshire Council.

8. Financial Items
a) Payments to consider:
B Thorne, grass maintenance – £172.00
Luston Group PC, share of cost of two signposts – £121.06
The Clerk, wages November 2021

b) Review mid-year accounts 2021-22 and consider a draft precept for 2022-23
c) Review the effectiveness of internal financial controls

9. Clerk’s Report

10. Footpaths

11. Lengthsman/ highways, including drainage at Rock crossroads and agree next steps

12. Herefordshire Local Plan update – pre-consultation engagement questionnaire

13. Proposal to support new affordable housing and agree next steps

14. Fastershire training – Review options and agree next steps

15. Community directory – Review online directory

16. Matters raised for next meeting (no discussion)

17. Close meeting and date of next meeting

Clerk to the Parish Council
4 November 2021

Agenda -12 October 2021

Notice is hereby given that Richards Castle (Herefordshire) Parish Council will meet at 7.30 pm on Tuesday 12 October 2021 at the Village Hall

PLEASE NOTE THE MEETING WILL BE HELD WITH SOCIAL DISTANCING AND FACE COVERINGS ARE RECOMMENDED

1. Apologies for absence

2. Co-opt one new member to the parish council

3. Declarations of Interest and Written Requests for Dispensation
Declaration of any disclosable pecuniary interest in a matter to be discussed at the meeting whether or not it is included in the register of interests. Members are reminded that they are required to leave the room during discussing and voting on matters in which they have a disclosable pecuniary interest whether or not the interest is entered into the register of members’ interests maintained by the Monitoring Officer.

4. Minutes of the previous meeting – 23 September 2021

5. Report from the Herefordshire Councillor for Bircher Ward

6. To invite views and discussion from members of the parish

7. Planning
Update on planning decisions by Herefordshire Council.

8. Financial Items
a) Payments to consider:
DC Gardening Services, lengthsman – £156.00
The Clerk, wages October 2021 – £ tbc

b) Consider quotation for two new posts with 5mm wall thickness for the SIDs

9. Clerk’s Report

10. Footpaths

11. Lengthsman/ highways, including review of amended parish council article on roadside and hedge management.

12. The Queen’s Green Canopy in Herefordshire – Consider proposal to participate by planting trees for the Jubilee.

13. Remembrance Sunday 2021 – Consider proposal to purchase a Tommy.

14. Parish council reference working group – Consider participation in working group set up by Herefordshire Council.

15. Strategic Housing Provision – Consider request by Herefordshire Council to engage with parish councils to understand local housing requirements.

16. Community communications – Review of areas to address in an online community directory, consider proposal to work with Fastershire to provide internet courses for local people and agree next steps.

17. Matters raised for next meeting (no discussion)

18. Close meeting and date of next meeting

Clerk to the Parish Council
7 October 2021

Agenda – 23 September 2021

Notice is hereby given that Richards Castle (Herefordshire) Parish Council will meet at 7.30 pm on Thursday 23 September 2021 at the Village Hall

PLEASE NOTE THE MEETING WILL BE HELD WITH SOCIAL DISTANCING AND FACE COVERINGS ARE RECOMMENDED

1. Apologies for absence

2. Co-opt one new member to the parish council

3. Declarations of Interest and Written Requests for Dispensation
Declaration of any disclosable pecuniary interest in a matter to be discussed at the meeting whether or not it is included in the register of interests. Members are reminded that they are required to leave the room during discussing and voting on matters in which they have a disclosable pecuniary interest whether or not the interest is entered into the register of members’ interests maintained by the Monitoring Officer.

4. Minutes of the previous meeting – 24 June 2021

5. Report from the Herefordshire Councillor for Bircher Ward

6. To invite views and discussion from members of the parish

7. Planning
211632 Field to north of Westbrook House, Richards Castle – Application for Technical Details Consent for proposed variation of condition 2 of planning permission 202751 to allow changes to plots 7, 8 and 9 for a double garage attached to the associated dwelling with a home office space in the garage roof space and a sun room added to the rear and minor changes to other plots. To consider amended and additional documents.

212945 19 Orchard Rise, Richards Castle, SY8 4EZ – Construction of concrete base and fire break, removal of hedgerow, installation of an oil tank and fencing to screen the oil tank and fire wall (part retrospective).

Update on planning decisions by Herefordshire Council.

8. Financial Items
a) Receipts:
Herefordshire Council, precept 2021-22 (part II) – £4,500.00

b) Payments to ratify:
DC Gardening Services, lengthsman – £420.00
Clerk, anti virus subscription (2 years) – £70.86
Clerk, purchase of large poppies – £60.00
The Clerk, wages July 2021 – £327.80

c) Payments to consider:
DC Gardening Services, lengthsman – £36.00
Castle Digging Solutions, footpath maintenance – £ tbc
Herefordshire Council, kissing gate – £422.51
The Clerk, wages August 2021 – £327.80
The Clerk, wages September 2021 – £328.00
HMRC, PAYE for period to 5 October 2021 – £245.80

9. Speeding on B4361 through Village – Proposal to demand action from the Police Commissioner and the highway authority and to take accurate measurements of current speeds.

10. Highway improvements on B4361 – Report on meeting with the highway authority and agree next steps.

11. SIDs – Update on retrofit of SIDs, review of socket specifications, consider comments of highway authority and agree next steps.

12. Footpaths, including proposal to sell the parish council strimmer and attachments.

13. Lengthsman/ highways, including review of single cut of verges in 2021, review of information leaflets on riparian owner and ditch drainage responsibilities from the highway authority, and agree next steps.

14. Remembrance Sunday 2021 – Plan for deployment of large poppies and agree next steps.

15. Consider member request for a six month leave of absence

16. Schedule of meetings, 2021-22 – To review proposed schedule and confirm date of joint annual parish meeting.

17. Review HALC training schedule and agree next steps

18. Community communications – Review of areas to address

19. Matters raised for next meeting (no discussion)

20. Close meeting and date of next meeting

Clerk to the Parish Council
19 September 2021

Agenda – 29 July 2021 (CANCELLED)

Notice is hereby given that Richards Castle (Herefordshire) Parish Council will meet at 7.30 pm on Thursday 29 July 2021 at All Saints Church

PLEASE NOTE THE MEETING WILL BE HELD WITH SOCIAL DISTANCING AND FACE COVERINGS ARE RECOMMENDED. IF THE WEATHER IS FINE THE MEETING WILL BE HELD OUTSIDE THE CHURCH

1. Apologies for absence

2. Co-opt one new member to the parish council

3. Declarations of Interest and Written Requests for Dispensation
Declaration of any disclosable pecuniary interest in a matter to be discussed at the meeting whether or not it is included in the register of interests. Members are reminded that they are required to leave the room during discussing and voting on matters in which they have a disclosable pecuniary interest whether or not the interest is entered into the register of members’ interests maintained by the Monitoring Officer.

4. Minutes of the previous meeting – 24 June 2021

5. Report from the Herefordshire Councillor for Bircher Ward

6. To invite views and discussion from members of the parish

7. Planning
211632 Field to north of Westbrook House, Richards Castle – Application for Technical Details Consent for proposed variation of condition 2 of planning permission 202751 to allow changes to plots 7, 8 and 9 for a double garage attached to the associated dwelling with a home office space in the garage roof space and a sun room added to the rear and minor changes to other plots. To consider amended and additional documents.

Update on planning decisions by Herefordshire Council.

8. Clerk’s report

9. Financial Items
Payments:
DC Gardening Services, lengthsman – £420.00
Clerk, anti virus subscription (2 years) – £70.86
Clerk, purchase of large poppies – £60.00
The Clerk, wages July 2021 – £327.80

10. Highway improvements on B4361 – Report on meeting with the highway authority and agree next steps

11. Footpaths, including proposal to review requirement for a parish council strimmer

12. Lengthsman/ highways, including review of single cut of verges in 2021

13. The Queen’s Green Canopy in Herefordshire – Consider proposal to participate by planting trees for the Jubilee.

14. Parish council reference working group – Consider participation in working group set up by Herefordshire Council

15. Strategic Housing Provision – Consider request by Herefordshire Council to engage with parish councils to understand local housing requirements

16. Consider member requests (x2) for a six month leave of absence

17. Schedule of meetings, 2021-22 – To review proposed schedule and confirm date of joint annual parish meeting.

18. Matters raised for next meeting (no discussion)

19. Close meeting and date of next meeting

Clerk to the Parish Council
25 July 2021