Agenda -24 June 2021

Notice is hereby given that Richards Castle (Herefordshire) Parish Council will meet at 7.30pm on Thursday 24 June 2021 outside the Village Hall

PLEASE NOTE THE MEETING WILL BE HELD WITH 2 METRE SOCIAL DISTANCING AND FACE COVERINGS WILL BE REQUIRED. PLEASE BRING A SEAT IF REQUIRED AS NONE WILL BE PROVIDED. IT IS EXPECTED TO BE A SHORT MEETING

1. Apologies for absence

2. Co-opt one new member to the parish council

3. Declarations of Interest and Written Requests for Dispensation
Declaration of any disclosable pecuniary interest in a matter to be discussed at the meeting whether or not it is included in the register of interests. Members are reminded that they are required to leave the room during discussing and voting on matters in which they have a disclosable pecuniary interest whether or not the interest is entered into the register of members’ interests maintained by the Monitoring Officer.

4. Minutes of the previous meeting – 27 May 2021

5. Report from the Herefordshire Councillor for Bircher Ward

6. To invite views and discussion from members of the parish

7. Planning
211632 Field to north of Westbrook House, Richards Castle – Application for Technical Details Consent for proposed variation of condition 2 of planning permission 202751 to allow changes to plots 7, 8 and 9 for a double garage attached to the associated dwelling with a home office space in the garage roof space and a sun room added to the rear and minor changes to other plots.

8. Clerk’s report

9. Financial Items
a) Annual Governance Statement
b) Annual Return 2020-21
c) Payments:
K Adams, internal audit 2020-21 – £100.00
DC Gardening Services, SID deployment – £36.00
R Bayliss, footpaths maintenance – £ tbc
JACS, village gates x3 – £1,414.32
The Clerk, wages June 2021 – £327.80
HMRC, PAYE to 5 July 2021 – £245.80

d) Proposal to purchase 30 large poppies to mark Remembrance Sunday in 2021

10. Appointment of footpath contractor to undertake work under the P3 footpaths scheme

11. Appointment of an additional lengthsman to undertake work under the lengthsman scheme

12. Children’s playground – Proposal to establish a playground working group

13. Footpaths

14. Lengthsman/ highways, including review of draft article on hedges, and agree next steps

15. The Queen’s Green Canopy in Herefordshire – Consider proposal to participate by planting trees for the Jubilee.

16. Police and Crime Commissioner Town and Parish Council Survey

17. Local Policing Community Charter – Consider proposed ‘contact contract’ and invitation to suggest top 3 policing priorities.

18. Boundary Commission consultation on initial proposals for new constituencies – Review proposals for Herefordshire and agree next steps.

19. Matters raised for next meeting (no discussion)

20. Close meeting and date of next meeting

Clerk to the Parish Council
20 June 2021

Agenda – Annual Meeting – 27 May 2021

Notice is hereby given that the Annual Meeting of Richards Castle (Herefordshire) Parish Council will be at 7.30pm on Thursday 27 May 2021 outside the Village Hall

PLEASE NOTE THE MEETING WILL BE HELD WITH 2 METRE SOCIAL DISTANCING AND FACE COVERINGS WILL BE REQUIRED. PLEASE BRING A SEAT IF REQUIRED AS NONE WILL BE PROVIDED. IT IS EXPECTED TO BE A SHORT MEETING

1. Election of Chairman

2. Apologies for absence

3. Co-opt one new member to the parish council

4. Declarations of Interest and Written Requests for Dispensation
Declaration of any disclosable pecuniary interest in a matter to be discussed at the meeting whether or not it is included in the register of interests. Members are reminded that they are required to leave the room during discussing and voting on matters in which they have a disclosable pecuniary interest whether or not the interest is entered into the register of members’ interests maintained by the Monitoring Officer

5. Election of Vice Chairman

6. Agree offices and representatives
a) Planning
b) Footpaths
c) Lengthsman
d) Highways
e) Village hall
f) Good neighbour scheme

7. Minutes of the previous meeting – 29 April 2021

8. Report from the Councillor for Bircher Ward

9. To invite views and discussion from members of the parish

10. Proposal to undertake joint initiative(s) with Richards Castle (Shropshire) Parish Council – Report from members on working meeting and agree next steps

11. Financial Items
a) Parish council accounts for the year ended 31 March 2021
b) Review risk schedule
c) Review insurance renewal
d) Receipts and payments:
Came & Company, parish council insurance – £587.07
R Bayliss, footpaths maintenance – £ tbc
The Clerk, wages May 2021 – £327.80

12. Proposal to partner with the village hall committee to prepare a ‘Welcome Pack’ for new residents

13. Footpaths

14. Lengthsman/ highways and agree next steps

15. Herefordshire Council consultation on the Local Housing Strategy

16. Matters raised for next meeting (no discussion)

17. Close meeting and date of next meeting

Clerk to the Parish Council
23 May 2021

Agenda – 29 April 2021

Notice is hereby given that Richards Castle (Herefordshire) Parish Council will meet online at
7.30 pm on Thursday 29 April 2021

THIS WILL BE AN ONLINE MEETING VIA ZOOM
Members of the public wishing to join the meeting should click on the following link:

7.30 pm: Join Zoom Meeting
https://us02web.zoom.us/j/85834576049

1. Apologies for absence

2. Co-opt one new member to the parish council

3. Declarations of Interest and Written Requests for Dispensation
Declaration of any disclosable pecuniary interest in a matter to be discussed at the meeting whether or not it is included in the register of interests. Members are reminded that they are required to leave the room during discussing and voting on matters in which they have a disclosable pecuniary interest whether or not the interest is entered into the register of members’ interests maintained by the Monitoring Officer.

4. Minutes of the previous meeting – 25 March 2021

5. Report from the Herefordshire Councillor for Bircher Ward

6. To invite views and discussion from members of the parish

7. The Future of the parish council – Consider proposal to develop a long term plan for the benefit of the community funded by a potential doubling of the precept and agree next steps

8. Clerk’s report

9. Financial Items
i) Receipts
Herefordshire Council, Pt1 precept 2021-22 – £4,500.00
Herefordshire Council, drainage grant payment (45%) – £1,489.50

ii) Payments
Eyelid Productions Ltd. annual website support – £100.00
Herefordshire Council, installation of village gates (x3) – £1,520.49
R Bayliss, footpath maintenance – £ tbc
Clerk, office/ admin. costs, 2020-21 – £254.36
The Clerk, wages April 2021 – £328.00

10. Footpaths

11. Maintenance of drainage sump at Rock crossroads – Update and agree next steps

12. Lengthsman/ highways and agree next steps

13. Speed Indicator Devices – Consider report from manufacturer on retro-fitting solar panels and agree next steps

14. Consider protocol to adopt re: reporting of overgrown hedges and defective ditches

15. Village gates – Report on site meeting with Balfour Beatty and agree next steps

16. SmartWater – Review location of ‘We don’t buy crime’ signs as deployed by the Smartwater coordinator, consider request for publicity and agree next steps

17. Parish Council meetings – Consider meetings checklist, risk schedule, agree requirements/ budget, review scheduled dates and agree next steps.

18. Matters raised for next meeting (no discussion)

19. Close meeting and date of next meeting

Clerk to the Parish Council
25 April 2021

Agenda – 25 March 2021

Notice is hereby given of a Meeting of Richards Castle (Herefordshire) Parish Council
at 7.30 pm on Thursday 25 March 2021

THIS WILL BE AN ONLINE MEETING VIA ZOOM
Members of the public wishing to join the meeting should click on the following link:

7.30 pm: Join Zoom Meeting
https://us02web.zoom.us/j/88222802770

1. Apologies for absence

2. Proposal to publicise the vacancy on the parish council and agree next steps

3. Declarations of Interest and Written Requests for Dispensation
Declaration of any disclosable pecuniary interest in a matter to be discussed at the meeting whether or not it is included in the register of interests. Members are reminded that they are required to leave the room during discussing and voting on matters in which they have a disclosable pecuniary interest whether or not the interest is entered into the register of members’ interests maintained by the Monitoring Officer.

4. Minutes of the previous meeting – 25 February 2021

5. Report from the Herefordshire Councillor for Bircher Ward

6. To invite views and discussion from members of the parish

7. All Saints Church – Report on initiative to become a festival church

8. Clerk’s report

9. Planning
210690 Land adjacent to Mapps Place, Richards Castle, SY8 4EL – Proposed outdoor riding arena for domestic use only, sand and fibre riding surface enclosed by a timber post and rail fence.

10. Financial Items
i) Payments:
R Bayliss, footpath maintenance – £ tbc
Clerk, office/ admin. costs, 2019-20 – £ tbc
The Clerk, wages March 2021 – £328.00
HMRC, PAYE to 5 April 2021 – £245.80

ii) Contract with highway authority to participate in lengthsman and P3 footpath schemes in 2021-22

11. Footpaths

12. Maintenance of drainage sump at Rock crossroads – Update and agree next steps

13. Lengthsman/ highways and agree next steps

14. Speed Indicator Devices – Review data from February deployment, battery life and period of deployment, and agree next steps

15. Consider protocol to adopt re: reporting of overgrown hedges and defective ditches

16. Proposal to write letter of thanks to local landowner

17. Village gates – Update re: fulfilment of responsibilities and obligations in Gateway Structure Licence and agree next steps

18. SmartWater – Update, review number of registrations to date, consider ‘gateway’ locations for ‘We don’t buy crime’ PCC funded signs and agree next steps

19. Matters raised for next meeting (no discussion)

20. Close meeting and date of next meeting

Clerk to the Parish Council
21 March 2021

Census 2021 will provide a snapshot of modern society

Households across Herefordshire will soon be asked to take part in Census 2021.

The census is a once-in-a-decade survey that gives us the most accurate estimate of all the people and households in England and Wales. It has been carried out every decade since 1801, with the exception of 1941. It will be the first run predominantly online, with households receiving a letter with a unique access code, allowing them to complete the questionnaire on their computers, phones or tablets.

Census day –  Sunday 21 March 2021

Census day will be on March 21, but households across the country will receive letters with online codes allowing them to take part from early March.

Results will be available within 12 months, although personal records will be locked away for 100 years, kept safe for future generations.

For more information visit Census 2021. For local information from 2011 Census, see Understanding Herefordshire website.

Agenda – 25 February 2021

Notice is hereby given of a Meeting of Richards Castle (Herefordshire) Parish Council
at 7.30 pm on Thursday 25 February 2021

THIS WILL BE AN ONLINE MEETING VIA ZOOM
Members of the public wishing to join the meeting should click on the following link:

7.30 pm: Join Zoom Meeting
https://us02web.zoom.us/j/84823296713

1. Apologies for absence

2. Co-opt one new member to the parish council

3. Declarations of Interest and Written Requests for Dispensation
Declaration of any disclosable pecuniary interest in a matter to be discussed at the meeting whether or not it is included in the register of interests. Members are reminded that they are required to leave the room during discussing and voting on matters in which they have a disclosable pecuniary interest whether or not the interest is entered into the register of members’ interests maintained by the Monitoring Officer.

4. Minutes of the previous meeting – 14 January 2021

5. Report from the Herefordshire Councillor for Bircher Ward

6. To invite views and discussion from members of the parish

7. Clerk’s report

8. Financial Items
i) Receipts
Herefordshire Council, drainage grant – £1,820.50

ii) Payments
D C Gardening Services, lengthsman – £4,033.68 (ratify)
HALC, affiliation and subscription 2021-22 – £354.84
P Enzer, expenses for community Smartwater registration letter – £ tbc
The Clerk, postage for Smartwater kits – £81.27
The Clerk, wages February 2021
R Bayliss, footpath maintenance – £ tbc

iii) Consider proposal to accept additional drainage grant offer from Balfour Beatty

9. Footpaths

10. Consider options to improve maintenance of drainage sump at Rock crossroads and agree next steps

11. Lengthsman/ highways, including maintenance of roadside hedges, ditches, riparian responsibilities, and road access areas and agree next steps

12. Consider notice re: grassed areas cut by the highway authority on Orchard Rise and proposal to request that Balfour Beatty undertakes one cut of verges on roads in the parish in 2021-22

13. Consider invitation from Balfour Beatty to participate in the lengthsman and P3 footpath schemes in 2021-22, review proposed Annual Maintenance Plane 2021-22 and agree next steps

14. Village gates – Consider responsibilities and obligations in Gateway Structure Licence, quotation for purchase and installation of three ‘gates’ to be placed on the B4361 at the start of the 30 mph limit to the south of the village (x2) and at the county boundary (x1), confirm width and positioning of gates and agree next steps

15. SmartWater – Update, review number of registrations to date and agree next steps

16. Matters raised for next meeting (no discussion)

17. Close meeting and date of next meeting

 

Clerk to the Parish Council
21 February 2021

Smartwater Crime Prevention kits still available!

Smartwater Crime Prevention kits
are still available to request…
Just 14 more registrations are needed for signs
to
go up to say Richards Castle is a
Smartwater village
and deter potential thieves

To get yours please contact the Clerk

Richard Castle (Herefordshire) Parish Council have obtained a grant from the Office of the Police and Crime Commissioner to help fund the provision of a SmartWater Crime Prevention kit for all households in the parish. To register for your Smartwater Crime Prevention kit please provide your name, address and telephone number/ email address to the Clerk to the parish council. Once registered, your Smartwater Crime Prevention kit will be posted to you.

West Mercia Police will put up signs that indicate the village has a SmartWater system operating to deter potential thieves once 77 or more Smartwater registrations have been completed. The benefit of the signs is that they can deter thieves before a crime has even been committed.

If you’d like a Smartwater kit and have yet to submit your registration, please take action and submit your form to obtain a kit and secure the signs for the benefit of yourself and the parish!

…………………………………………………………………….…………….………………………………………….

I am a resident/ farm/ business in Richards Castle Herefordshire and want to register for a free of charge Smartwater kit.

NAME: ____________________________________________________________________

ADDRESS: __________________________________________________________________

__________________________________________________________________________

TELEPHONE/ EMAIL: ________________________________________

SIGNED: ____________________________

Please email your registration to the Clerk by, preferably, Monday 15th March 2021 to enable the parish council to obtain the village Smartwater signs from the Police and Crime Commissioner’s Office.

Clerk.richardscastle.hfd.pc@gmail.com

Once registered, your Smartwater Crime Prevention kit will be posted to you. You can then apply it to your property to protect your items and deter burglary.

Richards Castle (Herefordshire) Parish Council

Please note that the Smartwater Crime Prevention kits are only available for residents and businesses in Richards Castle Herefordshire. The data you provide will be registered with West Mercia Police and Smartwater Group Ltd.

***

WE DON’T BUY CRIME – WHY SMARTWATER?

Your SmartWater kit is unique to you, your home & your property
SmartWater is made up of 85% Water, 10% polymers plus a unique mix of rare earth metal traces which make every bottle unique. SmartWater is invisible in daylight but fluoresces under UV light. SmartWater cannot be removed.

Why protect your items with SmartWater?
If your items were stolen, the police can trace them back to you. The “We Don’t Buy Crime” initiative is about prevention, protecting your items and deterring burglary – but how? Thieves hate SmartWater and here’s why…

1. All stolen goods are checked for SmartWater and all police officers carry UV torches and regularly spot check items that arouse suspicion.
2. The Police team work vigorously to encourage all organisations who buy items off the public; retailers, scrap metal merchants, auction houses, antique and jewellery dealers to check for SmartWater therefore sabotaging the re-sale avenue of stolen goods.
3. When a suspect is arrested and brought in to custody at a West Mercia police station, they are checked for SmartWater – if a suspect is arrested for burglary – their premises are checked for other stolen goods and those marked with SmartWater.
4. In a court of law, SmartWater is sufficient evidence to convict with 100% conviction rate in court to date

What’s in the pack?
1. One SmartWater vial that is uniquely coded to your address
 Each vial will give you between 50-75 applications – only one small dot is need – it dries invisibly in 10 mins and adheres to any solid clean surface fully in 24 hours.
 SmartWater will keep in the bottle for a good couple of years – if stored sensibly and kept cool, even longer, although we do recommend you use it not store it. As long as you can shake the bottle and it remains fluid it’s good to go. The longest example of SmartWater lasting is on a church roof – it has been fluorescing on the lead roof for over 14 years
2. Large square window stickers
 It is essential to display these in a front and rear window of your house – visible from the roadside/approach, also great to put on caravan windows, shed/garage windows
 These stickers act as a massive deterrent to burglary
3. Small weatherproof stickers
 These can be used inside or outside the property – visual reminders to a thief that the item is protected by SmartWater. Great places to put these stickers: Garage door handles, padlocks on sheds/outside units, bikes, garden equipment, mobile phones, cars, transportable IT equipment, windows, letterboxes and gates.

How to protect your items
 If you have the choice of a rough or smooth surface, always choose the rough as it adheres better
 Keep a list of all items you have marked and where they were marked then save the information securely – ideally a digital copy to the cloud
 Good places to put SmartWater; Tools & IT Equipment, Bikes, Jewellery, Artwork, Furniture, electrical equipment, cars, mobile phones, clothing accessories, garden furniture/ornaments/equipment, trailers, caravans, motorbikes even on your pets (i.e., inside your dog’s ear – this method will require refreshing every few months)

Common Questions answered
1. What if I move address? Ring SmartWater and advise of your change of address – it moves with you.
2. What if I sell something valuable that is SmartWater protected? Ring SmartWater and let them know – tell the buyer where it is marked too so they can tell SmartWater or just keep a record of who you sold it to.
3. You will receive more information when you receive our kit.

***

Smartwater Crime Prevention kits have arrived!

Smartwater Crime Prevention kits have arrived at Richards Castle
To get yours please contact the Clerk
And register to protect your items and deter potential thieves

Richard Castle (Herefordshire) Parish Council have obtained a grant from the Office of the Police and Crime Commissioner to help fund the provision of a SmartWater Crime Prevention kit for all households in the parish. These kits have been purchased by the Parish Council for the benefit of the community to reduce opportunities for rural crime and are available free of charge.

To register for your Smartwater Crime Prevention kit please provide your name, address and telephone number/ email address to the Clerk to the parish council. Once registered, your Smartwater Crime Prevention kit will be posted to you. You can then apply it to your property to protect your items and deter burglary.

West Mercia Police will put up signs that indicate the village has a SmartWater system operating to deter potential thieves once 70+ percent of households have registered.

…………………………………………………………………….…………….………………………………………….

I am a resident/ farm/ business in Richards Castle Herefordshire and want to register for a free of charge Smartwater kit.

NAME: ____________________________________________________________________

ADDRESS: __________________________________________________________________

__________________________________________________________________________

TELEPHONE/ EMAIL: ________________________________________

SIGNED: ____________________________

Please email your registration to the Clerk by, preferably, Monday 15th February 2021 to enable the council to assess the take up of Smartwater in the parish at its next meeting:

Clerk.richardscastle.hfd.pc@gmail.com

Once registered, your Smartwater Crime Prevention kit will be posted to you. You can then apply it to your property to protect your items and deter burglary.

Richards Castle (Herefordshire) Parish Council

Please note that the Smartwater Crime Prevention kits are only available for residents and businesses in Richards Castle Herefordshire. The data you provide will be registered with West Mercia Police and Smartwater Group Ltd.

***

WE DON’T BUY CRIME – WHY SMARTWATER?

Your SmartWater kit is unique to you, your home & your property
SmartWater is made up of 85% Water, 10% polymers plus a unique mix of rare earth metal traces which make every bottle unique. SmartWater is invisible in daylight but fluoresces under UV light. SmartWater cannot be removed.

Why protect your items with SmartWater?
If your items were stolen, the police can trace them back to you. The “We Don’t Buy Crime” initiative is about prevention, protecting your items and deterring burglary – but how? Thieves hate SmartWater and here’s why…

1. All stolen goods are checked for SmartWater and all police officers carry UV torches and regularly spot check items that arouse suspicion.
2. The Police team work vigorously to encourage all organisations who buy items off the public; retailers, scrap metal merchants, auction houses, antique and jewellery dealers to check for SmartWater therefore sabotaging the re-sale avenue of stolen goods.
3. When a suspect is arrested and brought in to custody at a West Mercia police station, they are checked for SmartWater – if a suspect is arrested for burglary – their premises are checked for other stolen goods and those marked with SmartWater.
4. In a court of law, SmartWater is sufficient evidence to convict with 100% conviction rate in court to date

What’s in the pack?
1. One SmartWater vial that is uniquely coded to your address
 Each vial will give you between 50-75 applications – only one small dot is need – it dries invisibly in 10 mins and adheres to any solid clean surface fully in 24 hours.
 SmartWater will keep in the bottle for a good couple of years – if stored sensibly and kept cool, even longer, although we do recommend you use it not store it. As long as you can shake the bottle and it remains fluid it’s good to go. The longest example of SmartWater lasting is on a church roof – it has been fluorescing on the lead roof for over 14 years
2. Large square window stickers
 It is essential to display these in a front and rear window of your house – visible from the roadside/approach, also great to put on caravan windows, shed/garage windows
 These stickers act as a massive deterrent to burglary
3. Small weatherproof stickers
 These can be used inside or outside the property – visual reminders to a thief that the item is protected by SmartWater. Great places to put these stickers: Garage door handles, padlocks on sheds/outside units, bikes, garden equipment, mobile phones, cars, transportable IT equipment, windows, letterboxes and gates.

How to protect your items
 If you have the choice of a rough or smooth surface, always choose the rough as it adheres better
 Keep a list of all items you have marked and where they were marked then save the information securely – ideally a digital copy to the cloud
 Good places to put SmartWater; Tools & IT Equipment, Bikes, Jewellery, Artwork, Furniture, electrical equipment, cars, mobile phones, clothing accessories, garden furniture/ornaments/equipment, trailers, caravans, motorbikes even on your pets (i.e., inside your dog’s ear – this method will require refreshing every few months)

Common Questions answered
1. What if I move address? Ring SmartWater and advise of your change of address – it moves with you.
2. What if I sell something valuable that is SmartWater protected? Ring SmartWater and let them know – tell the buyer where it is marked too so they can tell SmartWater or just keep a record of who you sold it to.
3. You will receive more information when you receive our kit.

***

Data from SID deployment – October-November 2020

The two Speed Indicator Displays, part-owned by the parish council, were deployed from 20 October to 15 November 2020, and the data from each SID is set out below:

SID Results – Unit by Post Office Lane
Total traffic numbers (85%): 15,978
Average speed (85%): 40.1 mph
Highest speed recorded: 75 mph at 2.00pm on 4 November 2020

SID Results – Unit by county boundary
Total traffic numbers (85%): 12,881
Average speed (85%): 38.9 mph
Highest speed recorded: 60 mph at 8.15pm on 26 October 2020

NB: The measure used by West Mercia Police is called the 85th percentile, which is intended to capture the average speed of most drivers by excluding the highest and lowest speeds. The speeding data is shared with West Mercia Police.

Agenda – 14 January 2021

Notice is hereby given that Richards Castle (Herefordshire) Parish Council will meet online at 7.30 pm on Thursday 14 January 2021

THIS WILL BE AN ONLINE MEETING VIA ZOOM
Members of the public wishing to join the meeting should click on the following link:

7.30 pm: Join Zoom Meeting
https://us02web.zoom.us/j/85488954983

1. Apologies for absence

2. Co-opt one new member to the parish council

3. Declarations of Interest and Written Requests for Dispensation
Declaration of any disclosable pecuniary interest in a matter to be discussed at the meeting whether or not it is included in the register of interests. Members are reminded that they are required to leave the room during discussing and voting on matters in which they have a disclosable pecuniary interest whether or not the interest is entered into the register of members’ interests maintained by the Monitoring Officer.

4. Minutes of the previous meeting – 26 November and 15 December 2020

5. Report from the Herefordshire Councillor for Bircher Ward

6. To invite views and discussion from members of the parish

7. Clerk’s report

8. Financial Items
To consider payments:
R Bayliss, footpaths maintenance – £ tbc
D C Gardening Services, lengthsman – £720.00
Smartwater Technology, 110 Smartwater kits – £ tbc
P Enzer, expenses for community Smartwater letter – £31.18
The Clerk, wages January 2021

9. Footpaths

10. Lengthsman/ highways

11. Village gates – Consider quotation for installation of three ‘gates’ to be placed on the B4361 at the start of the 30 mph limit to the south of the village (x2) and at the county boundary (x1), confirm width of gates and agree next steps

12. SmartWater – Update, consider proposal to purchase the kits and then distribute post vaccination programme and agree next steps

13. Sandbags – Agree community location, whether to purchase ‘sandless’ absorbent sandbags and agree next steps

14. Consider Future of mobility: Rural Strategy – call for evidence consultation

15. Review HALC training programme

16. Matters raised for next meeting (no discussion)

17. Close meeting and date of next meeting

Clerk to the Parish Council
10 January 2021