Agenda – 24 January 2019

Notice is hereby given that the next Meeting of Richards Castle (Herefordshire) Parish Council will be at 7.30pm on Thursday 24 January 2019 at the Village Hall.

1. Apologies for absence

2. Co-opt two new members to the parish council

3. Declarations of Interest and Written Requests for Dispensation
(Declaration of any disclosable pecuniary interest in a matter to be discussed at the meeting whether or not it is included in the register of interests. Members are reminded that they are required to leave the room during discussing and voting on matters in which they have a disclosable pecuniary interest whether or not the interest is entered into the register of members’ interests maintained by the Monitoring Officer.)

4. Minutes of the previous meeting – 29 November 2018

5. Report from the Herefordshire Councillor for Bircher Ward

6. To invite views and discussion from members of the parish

7. Planning
Update on planning decisions/ enforcement by Herefordshire Council

8. Financial Items
Payments to approve:
HALC, domain name and website hosting – £102.00
Richards Castle Village Hall, room hire – £72.00
R Bayliss, footpaths maintenance – £ tbc

9. Clerk’s Report

10. Reports from parish councillor representatives
a) Footpaths
b) Lengthsman
c) Highways
d) Good neighbour scheme

11. Goats at Richard’s Castle – consider report of safety concerns

12. Options for ‘safe connectivity’ by foot from the village hall to the Church and agree next steps

13. Review questionnaire for Forestry Commission’s Mortimer Forest Plan

14. Consultation on Hereford Transport Package: Walking, cycling, bus and public space consultation

15. Consultation on Wigmore Group Neighbourhood Development Plan (Regulation 16)

16. Consider adoption of new NALC standing orders

17. Matters raised for next meeting (no discussion)

18. Close meeting and date of next meeting

Clerk to the Parish Council
Tel: 07963 845358
Email: clerk.richardscastle.hfd.pc@gmail.com
20 January 2019

Agenda – 29 November 2018

Notice is hereby given that the next Meeting of Richards Castle (Herefordshire) Parish Council will be at 7.30pm on Thursday 29 November 2018 at the Village Hall.

1. Apologies for absence

2. Co-opt two new members to the parish council

3. Declarations of Interest and Written Requests for Dispensation
[Declaration of any disclosable pecuniary interest in a matter to be discussed at the meeting whether or not it is included in the register of interests. Members are reminded that they are required to leave the room during discussing and voting on matters in which they have a disclosable pecuniary interest whether or not the interest is entered into the register of members’ interests maintained by the Monitoring Officer.]

4. Minutes of the previous meeting – 27 September 2018

5. Report from the Herefordshire Councillor for Bircher Ward

6. To invite views and discussion from members of the parish

7. Planning
Update on planning decisions/ enforcement by Herefordshire Council.

8. Financial Items
a) Payments to approve:
Boy Thorne Garden Services, short and long grass maintenance – £137.00
The Clerk, expenses April-November 2018 – £tbc
R Bayliss, footpaths maintenance – £ tbc
The Clerk, wages October-December 2018 – £444.15
HMRC, PAYE Q3, 2018-19 – £111.00
b) Review accounts and consider the 2019-20 precept
c) Review the effectiveness of internal financial controls

9. Clerk’s Report

10. Reports from parish councillor representatives
a) Footpaths
b) Lengthsman
c) Highways
d) Good neighbour scheme

11. Mortimer Forest Plan – Forestry Commission Consultation

12. Travellers Sites Development Plan Document – Additional Sites Consultation

13. Review HALC training schedule

14. Matters raised for next meeting (no discussion)

15. Close meeting and date of next meeting

Clerk to the Parish Council
Email: clerk.richardscastle.hfd.pc@gmail.com
25 November 2018

Agenda – 27 September 2018

Notice is hereby given that the next Meeting of Richards Castle (Herefordshire) Parish Council will be at 7.30pm on Thursday 27 September 2018 at the Village Hall.

1. Apologies for absence

2. Co-opt two new members to the parish council

3. Declarations of Interest and Written Requests for Dispensation
[Declaration of any disclosable pecuniary interest in a matter to be discussed at the meeting whether or not it is included in the register of interests. Members are reminded that they are required to leave the room during discussing and voting on matters in which they have a disclosable pecuniary interest whether or not the interest is entered into the register of members’ interests maintained by the Monitoring Officer.]

4. Minutes of the previous meeting – 17 July 2018.

5. Leominster Safer Neighbourhood Team – attended by local Police Community Support Officer

6. Report from the Herefordshire Councillor for Bircher Ward

7. To invite views and discussion from members of the parish

8. Planning
183388 Land to north of Westbrook House, Richards Castle – APPLICATION FOR PERMISSION IN PRINCIPLE – Proposed residential development of land for 9 dwellings.

Update on planning decisions/ enforcement by Herefordshire Council.

9. Financial Items
a) NALC Legal Topic Note re: donations to churches
b) Payments to approve:
Boy Thorne Garden Services, churchyard maintenance – £187.00
R Bayliss, footpaths maintenance – £ tbc
Memorial plaque, Orchard Rise – £127.14
The Clerk, wages July-September 2018 – £444.15
HMRC, PAYE Q2, 2018-19 – £111.00
ICO, data registration (ratify) – £35.00
c) Consider donation to support the Good Neighbour scheme

10. Clerk’s Report

11. Consider response to General Scrutiny Committee’s invitation to comment on pothole repairs and other public realm services

12. Social media and parish council communications

13. Reports from parish councillor representatives
a) Footpaths
b) Lengthsman
c) Highways
d) Good neighbour scheme

14. Consultations by Herefordshire Council
a) Children’s and young people’s plan
b) Hereford Area Plan – Housing and Employment Site Options

15. Consultation on Wigmore Group Neighbourhood Development Plan (Reg. 16)

16. Matters raised for next meeting (no discussion)

17. Close meeting and date of next meeting

Clerk to the Parish Council
Tel: 07963 845358
Email: clerk.richardscastle.hfd.pc@gmail.com
23 September 2018

Minutes – 17 July 2018

MINUTES OF RICHARDS CASTLE (HEREFORDSHIRE) PARISH COUNCIL MEETING HELD AT THE VILLAGE HALL AT 7.30 PM ON TUESDAY 17 JULY 2018

PRESENT Mr P Owen (Chairman); Mr S Greetham (Vice Chairman); Ms L Allwright; Ms L Munn; and Mr R Alden.

IN ATTENDANCE Ward Cllr. S Bowen and Mr R Hewitt, Clerk. Representatives of the Parochial Church council (x2) and two (2) members of the public were present.

18/25 Apologies for absence – None.

18/26 Co-opt two new members – Postponed to the next meeting.

18/27 Declarations of Interest and Requests for Dispensation – Cllr. Alden declared a disclosable pecuniary interest in planning application 182289 Land at Spout House Field.

18/28 Minutes of the previous meetings – The minutes of the meetings held on 22 and 24 May 2018 were approved and signed as a correct record.

18/29 Proposal by the PCC to increase the secular use of the Church of All Saints – The parish council agreed to support the PCC’s initiative to hold more community events at the church.

18/30 Report from the Herefordshire Councillor for Bircher Ward – Ward Cllr. Bowen said OFSTED is looking at children’s services in the county. General scrutiny is to look at the proposed red route for the Hereford bypass, and will make a recommendation for cabinet to consider at the end of July 2018.

18/31 To invite views and discussion from members of the parish – There were no matters raised.

18/32 Planning
[Cllr. Alden left the meeting.]

182289 Land at Spout House Field, Richards Castle, SY8 4EW – Variation of condition 2 (170647/F). There was no objection to the proposed amended drawings

[Cllr. Alden re-joined the meeting.]

182162 Upper House Castle Road Richards Castle SY8 4ER – Proposed dwelling and associated garage. The parish council supported the design and setting of the proposed dwelling and is pleased to see plans submitted for a sustainable, carbon-negative passive house.

However, the proposed site lies outside the settlement boundary, and Policy ORC9 of the neighbourhood development plan restricts new housing “to sensitive infilling within a settlement boundary and sites identified for development defined upon Richards Castle Village Map”.

In this instance, the parish council would like the planning authority to decide whether the proposed dwelling meets the criteria for exceptional development outside the settlement boundary.

18/33 Financial Items
a) The following payments were agreed: R Mills, repair of Rock crossroads sign (£205.20); R Bayliss, footpaths maintenance (£222.20); the Clerk, wages April-June 2018 (£444.15); HMRC, PAYE Q1, 2018-19 (£111.00); and Hitrees, lengthsman (£333.00).
b) Support for the 490 bus service in 2018-19 – It was agreed to provide £750.00 to support the service in 2018-19. Herefordshire council will be made aware of reported scheduling problems.

18/34 Plaque for new tree at Orchard Rise – The parish council decided to dedicate the tree to Mr Glyn Goodwin. An appropriate tree plaque and inscription will be agreed with the family. A budget of £105.00 was agreed for the cost of the plaque.

18/35 Good Neighbour Scheme – The meeting agreed to support the proposal to have a scheme in the parish, and to help get the scheme up and running. The founder of the Yarpole scheme will be invited to a meeting for people interested in getting involved. The meeting will be publicised in Castle News and on the parish council website.

18/36 Community Commissioning project(s) – Noted.

18/37 Location for new planter – The Vice Chairman reported that the planter has been moved to the bench near the location of the former telephone box because the verge near the new village signs does not have the width to take a planter. The proposed new location was agreed.

18/38 Review outcome of highways petition – The Vice Chairman said Bill Wiggin MP has been approached and has proposed arranging a meeting with the Herefordshire cabinet member responsible for highways. Ward Cllr. Bowen said Castle Road and Orchard Rise are on the list of roads for resurfacing and repairs. It was agreed to monitor the situation for the time being.

18/39 Reports from parish councillor representatives
a) Footpaths: Cllr. Alden said the summer maintenance programme is underway. There will be a parish walk on 11 August 2018, publicised in Castle News, followed by refreshments at the village hall.
b) Lengthsman: Cllr. Greetham said minor highways maintenance has been done by the lengthsman.
c) Highways: See 18/38 above.
d) Planning: Cllr. Owen kindly agreed to be the planning representative.
e) Good neighbour scheme: Cllr. Allwright kindly agreed to be the good neighbour scheme representative.

18/40 Smartwater village scheme – The parish council supports the initiative to be a SmartWater village under the scheme operated by West Mercia Police. If possible, the scheme will be implemented jointly with Richards Castle Shropshire. A notice will be placed in Castle News and residents encouraged to register their interest.

18/41 Consultation on Aymestrey Neighbourhood Development Plan (Regulation 16) – Noted.

18/42 Social media and parish council communications – It was agreed that the parish council will not set up any social media pages for the time being.

18/43 Clerk’s Report – VAT on parish council expenditure during 2016-17 has been paid by HMRC (£578.08). There has been a payment of £378.58 from Herefordshire Council, for the footpaths grant 2017-18. The notification of arrangement form for the co-option of Cllr. Allwright has been provided to Electoral Services. Herefordshire Council has asked that the parish council adopt their amended code of conduct. HALC has advised that the amended code of conduct is considered after the parish council election in May 2019.

18/44 Matters raised for next meeting (no discussion) – None.

18/45 The next scheduled meeting will be on Thursday, 27 September 2018. The meeting closed at 9.35pm.

Agenda – Richards Castle (Hereford) PC – Tuesday 17 July 2018

Notice is hereby given that the next Meeting of Richards Castle (Herefordshire) Parish Council will be at 7.30pm on Tuesday 17 July 2018 at the Village Hall.

1. Apologies for absence

2. Co-opt two new members to the parish council

3. Declarations of Interest and Written Requests for Dispensation
Declaration of any disclosable pecuniary interest in a matter to be discussed at the meeting whether or not it is included in the register of interests. Members are reminded that they are required to leave the room during discussing and voting on matters in which they have a disclosable pecuniary interest whether or not the interest is entered into the register of members’ interests maintained by the Monitoring Officer.

4. Minutes of the previous meetings – 22 and 24 May 2018.

5. To support the proposal by the PCC to increase the secular use of the Church of All Saints, and consider how this might be facilitated.

6. Report from the Herefordshire Councillor for Bircher Ward.

7. To invite views and discussion from members of the parish.

8. Planning
182289 Land at Spout House Field, Richards Castle, SY8 4EW – Variation of condition 2 (170647/F).

182162 Upper House Castle Road Richards Castle SY8 4ER – Proposed dwelling and associated garage.

Update on planning decisions by Herefordshire Council.

9. Financial Items:
a) Payments to approve:
R Mills, repair of Rock crossroads sign – £205.20
R Bayliss, footpaths maintenance – £ tbc
The Clerk, wages April-June 2018 – £444.15
HMRC, PAYE Q1, 2018-19 – £111.00
b) Request from Herefordshire Council to support the 490 bus service in 2018-19.

10. Proposed plaque for the new tree planted at Orchard Rise.

11. Good Neighbour Scheme – consider scheme for Richards Castle.

12. Community Commissioning project(s) – To consider highway projects to undertake via Community Commissioning.

13. Review location/ positioning of replacement planter at entrance to village on the B4361.

14. Review outcome of highways petition and other activity to draw attention to the roads in the parish, and consider next steps.

15. Reports from parish councillor representatives:
a) Footpaths
b) Lengthsman
c) Highways
d) Agree planning representative

16. Proposed participation in parish SmartWater scheme operated by West Mercia Police.

17. Consultation on Aymestrey Neighbourhood Development Plan (Regulation 16).

18. Social media and parish council communications.

19. Clerk’s Report.

20. Matters raised for next meeting (no discussion).

21. Close meeting and date of next meeting.

Clerk to the Parish Council
Tel: 07963 845358
Email: clerk.richardscastle.hfd.pc@gmail.com
12 July 2018

Agenda – Annual Meeting – 24 May 2018

Notice is hereby given that the Annual Meeting of Richards Castle (Herefordshire) Parish Council will be at 7.30pm on Thursday 24 May 2018 at the Village Hall.

1. Election of Chairman

2. Apologies for absence

3. Co-opt a new member to the parish council

4. Declarations of Interest and Written Requests for Dispensation
(Declaration of any disclosable pecuniary interest in a matter to be discussed at the meeting whether or not it is included in the register of interests. Members are reminded that they are required to leave the room during discussing and voting on matters in which they have a disclosable pecuniary interest whether or not the interest is entered into the register of members’ interests maintained by the Monitoring Officer)

5. Election of Vice Chairman

6. Agree offices and representatives for:
a) Parochial Church Council
b) Footpaths
c) Lengthsman
d) Highways
e) Village hall

7. Minutes of the previous meeting – 22 March 2018

8. Report from the Councillor for Bircher Ward

9. To invite views and discussion from members of the parish

10. Financial Items
a) Annual Governance Statement
b) Parish council accounts for the year ended 31 March 2018
c) Review risk schedule
d) Review insurance renewal
e) Lengthsman and P3 footpaths contracts
f) Payments: to approve:
K Adams, internal audit 2017-18 – £90.00
Came & Company, parish council insurance – £288.15
Clerk, stiles (x3), annual parish meeting notices, annual parish meeting flyer and MS Office 365 subscription (annual) – £473.36
Eyelid Productions, parish website support (annual) – £100.00
R Bayliss, footpaths maintenance (ratify) – £237.16

11. Reports from parish councillor representatives
a) Parochial Church Council
b) Footpaths
c) Lengthsman
d) Highways
e) Village hall

12. Clerk’s Report

13. Planning – update on planning decisions by Herefordshire Council

14. Community Commissioning project(s) – To consider highway projects to undertake via Community Commissioning

15. Proposed plaque for the new tree planted at Orchard Rise

16. General Data Protection Regulations (GDPR) – Review GDPR report and recommendations, and consider adopting the proposed policies/ notices and displaying them on the GDPR page of www.hereford.richardscastlepc.org.uk, including:
i) Privacy policy
ii) Data subject access policy
iii) Privacy notices
iv) Data management and audit policy

17. Good Neighbour Scheme – consider whether to support a scheme for Richards Castle

18. Consultation on Aymestrey Neighbourhood Development Plan (Regulation 14)

19. Matters raised for next meeting (no discussion)

20. Close meeting and date of next meeting

Clerk to the Parish Council
Tel: 07963 845358
Email: clerk.richardscastle.hfd.pc@gmail.com
20 May 2018

Agenda – Annual Parish Meeting – 22 May 2018

The Joint Annual Parish Meeting of the Parish Councils’ Electoral Areas will be held on Tuesday 22 May 2018 commencing 7.00pm at Richards Castle Village Hall (Jubilee Room)

1. Welcome and apologies

2. Approval of minutes from the Joint Annual Parish Meeting held on 22 May 2017

3. Tackling Rural Crime – West Mercia Police

4. Being a ‘Good Neighbour’ – Yarpole Group Good Neighbour Scheme

5. Annual Report from the Chairman of Richards Castle (Herefordshire) Parish Council

6. Annual Report from the Chairman of Richards Castle (Shropshire) Parish Council

7. Report from Shropshire Councillor, Mrs V Parry

8. Report from the Bircher Ward Councillor, Herefordshire, Mr Sebastian Bowen

9. Items from Members of the Public

Chairman, Richards Castle (Herefordshire) Parish Council, and
Chairman, Richards Castle (Shropshire) Parish Council
11 May 2018

Agenda – 22 May 2018

Notice is hereby given that Richards Castle (Herefordshire) Parish Council will hold an Extraordinary Meeting at 6.30pm on Tuesday 22 May 2018 in the Jubilee Room at the Village Hall.

1. Apologies for absence

2. Declarations of Interest and Requests for Dispensation
(Declaration of any disclosable pecuniary interest in a matter to be discussed at the meeting whether or not it is included in the register of interests. Members are reminded that they are required to leave the room during discussing and voting on matters in which they have a disclosable pecuniary interest whether or not the interest is entered into the register of members’ interests maintained by the Monitoring Officer.)

3. To invite views and discussion from members of the parish

4. Co-opt two new members to the parish council

5. Close meeting

Peter Owen, Chairman
17 May 2018