Agenda – 11 January 2022

Notice is hereby given that Richards Castle (Herefordshire) Parish Council will meet at 7.30 pm on Tuesday 11 January 2022 at the Village Hall

PLEASE NOTE THE MEETING WILL BE HELD WITH SOCIAL DISTANCING AND FACE COVERINGS ARE REQUIRED (UNLESS MEDICALLY EXEMPT)

1. Apologies for absence

2. Co-opt one new member to the parish council

3. Declarations of Interest and Written Requests for Dispensation
Declaration of any disclosable pecuniary interest in a matter to be discussed at the meeting whether or not it is included in the register of interests. Members are reminded that they are required to leave the room during discussing and voting on matters in which they have a disclosable pecuniary interest whether or not the interest is entered into the register of members’ interests maintained by the Monitoring Officer.

4. Minutes of the previous meeting – 9 November 2021

5. Report from the Herefordshire Councillor for Bircher Ward

6. To invite views and discussion from members of the parish

7. Planning
Update on planning decisions by Herefordshire Council.

8. Financial Items
a) Payments to consider:
Luston Group PC, share of cost of solar panel retrofit of SIDs – £491.50
The Clerk, wages December 2021
HMRC, PAYE to 5 January 2022 – £246.00

b) Review mid-year accounts 2021-22 and consider draft precept for 2022-23
c) Review the effectiveness of internal financial controls

9. Clerk’s Report

10. Footpaths

11. Lengthsman/ highways, including drainage at Rock crossroads and agree next steps

12. Herefordshire Local Plan update – review draft pre-consultation engagement questionnaire

13. Fastershire training – Update and agree next steps

14. Community directory – Review online directory

15. Matters raised for next meeting (no discussion)

16. Close meeting and date of next meeting

Clerk to the Parish Council
6 January 2022

Agenda – 9 November 2021

Notice is hereby given that Richards Castle (Herefordshire) Parish Council will meet at 7.30 pm on Tuesday 9 November 2021 at the Village Hall

PLEASE NOTE THE MEETING WILL BE HELD WITH SOCIAL DISTANCING AND FACE COVERINGS ARE RECOMMENDED

1. Apologies for absence

2. Co-opt one new member to the parish council

3. Declarations of Interest and Written Requests for Dispensation
Declaration of any disclosable pecuniary interest in a matter to be discussed at the meeting whether or not it is included in the register of interests. Members are reminded that they are required to leave the room during discussing and voting on matters in which they have a disclosable pecuniary interest whether or not the interest is entered into the register of members’ interests maintained by the Monitoring Officer.

4. Minutes of the previous meeting – 12 October 2021

5. Report from the Herefordshire Councillor for Bircher Ward

6. To invite views and discussion from members of the parish

7. Planning
Update on planning decisions by Herefordshire Council.

8. Financial Items
a) Payments to consider:
B Thorne, grass maintenance – £172.00
Luston Group PC, share of cost of two signposts – £121.06
The Clerk, wages November 2021

b) Review mid-year accounts 2021-22 and consider a draft precept for 2022-23
c) Review the effectiveness of internal financial controls

9. Clerk’s Report

10. Footpaths

11. Lengthsman/ highways, including drainage at Rock crossroads and agree next steps

12. Herefordshire Local Plan update – pre-consultation engagement questionnaire

13. Proposal to support new affordable housing and agree next steps

14. Fastershire training – Review options and agree next steps

15. Community directory – Review online directory

16. Matters raised for next meeting (no discussion)

17. Close meeting and date of next meeting

Clerk to the Parish Council
4 November 2021

Agenda -12 October 2021

Notice is hereby given that Richards Castle (Herefordshire) Parish Council will meet at 7.30 pm on Tuesday 12 October 2021 at the Village Hall

PLEASE NOTE THE MEETING WILL BE HELD WITH SOCIAL DISTANCING AND FACE COVERINGS ARE RECOMMENDED

1. Apologies for absence

2. Co-opt one new member to the parish council

3. Declarations of Interest and Written Requests for Dispensation
Declaration of any disclosable pecuniary interest in a matter to be discussed at the meeting whether or not it is included in the register of interests. Members are reminded that they are required to leave the room during discussing and voting on matters in which they have a disclosable pecuniary interest whether or not the interest is entered into the register of members’ interests maintained by the Monitoring Officer.

4. Minutes of the previous meeting – 23 September 2021

5. Report from the Herefordshire Councillor for Bircher Ward

6. To invite views and discussion from members of the parish

7. Planning
Update on planning decisions by Herefordshire Council.

8. Financial Items
a) Payments to consider:
DC Gardening Services, lengthsman – £156.00
The Clerk, wages October 2021 – £ tbc

b) Consider quotation for two new posts with 5mm wall thickness for the SIDs

9. Clerk’s Report

10. Footpaths

11. Lengthsman/ highways, including review of amended parish council article on roadside and hedge management.

12. The Queen’s Green Canopy in Herefordshire – Consider proposal to participate by planting trees for the Jubilee.

13. Remembrance Sunday 2021 – Consider proposal to purchase a Tommy.

14. Parish council reference working group – Consider participation in working group set up by Herefordshire Council.

15. Strategic Housing Provision – Consider request by Herefordshire Council to engage with parish councils to understand local housing requirements.

16. Community communications – Review of areas to address in an online community directory, consider proposal to work with Fastershire to provide internet courses for local people and agree next steps.

17. Matters raised for next meeting (no discussion)

18. Close meeting and date of next meeting

Clerk to the Parish Council
7 October 2021

Agenda – 23 September 2021

Notice is hereby given that Richards Castle (Herefordshire) Parish Council will meet at 7.30 pm on Thursday 23 September 2021 at the Village Hall

PLEASE NOTE THE MEETING WILL BE HELD WITH SOCIAL DISTANCING AND FACE COVERINGS ARE RECOMMENDED

1. Apologies for absence

2. Co-opt one new member to the parish council

3. Declarations of Interest and Written Requests for Dispensation
Declaration of any disclosable pecuniary interest in a matter to be discussed at the meeting whether or not it is included in the register of interests. Members are reminded that they are required to leave the room during discussing and voting on matters in which they have a disclosable pecuniary interest whether or not the interest is entered into the register of members’ interests maintained by the Monitoring Officer.

4. Minutes of the previous meeting – 24 June 2021

5. Report from the Herefordshire Councillor for Bircher Ward

6. To invite views and discussion from members of the parish

7. Planning
211632 Field to north of Westbrook House, Richards Castle – Application for Technical Details Consent for proposed variation of condition 2 of planning permission 202751 to allow changes to plots 7, 8 and 9 for a double garage attached to the associated dwelling with a home office space in the garage roof space and a sun room added to the rear and minor changes to other plots. To consider amended and additional documents.

212945 19 Orchard Rise, Richards Castle, SY8 4EZ – Construction of concrete base and fire break, removal of hedgerow, installation of an oil tank and fencing to screen the oil tank and fire wall (part retrospective).

Update on planning decisions by Herefordshire Council.

8. Financial Items
a) Receipts:
Herefordshire Council, precept 2021-22 (part II) – £4,500.00

b) Payments to ratify:
DC Gardening Services, lengthsman – £420.00
Clerk, anti virus subscription (2 years) – £70.86
Clerk, purchase of large poppies – £60.00
The Clerk, wages July 2021 – £327.80

c) Payments to consider:
DC Gardening Services, lengthsman – £36.00
Castle Digging Solutions, footpath maintenance – £ tbc
Herefordshire Council, kissing gate – £422.51
The Clerk, wages August 2021 – £327.80
The Clerk, wages September 2021 – £328.00
HMRC, PAYE for period to 5 October 2021 – £245.80

9. Speeding on B4361 through Village – Proposal to demand action from the Police Commissioner and the highway authority and to take accurate measurements of current speeds.

10. Highway improvements on B4361 – Report on meeting with the highway authority and agree next steps.

11. SIDs – Update on retrofit of SIDs, review of socket specifications, consider comments of highway authority and agree next steps.

12. Footpaths, including proposal to sell the parish council strimmer and attachments.

13. Lengthsman/ highways, including review of single cut of verges in 2021, review of information leaflets on riparian owner and ditch drainage responsibilities from the highway authority, and agree next steps.

14. Remembrance Sunday 2021 – Plan for deployment of large poppies and agree next steps.

15. Consider member request for a six month leave of absence

16. Schedule of meetings, 2021-22 – To review proposed schedule and confirm date of joint annual parish meeting.

17. Review HALC training schedule and agree next steps

18. Community communications – Review of areas to address

19. Matters raised for next meeting (no discussion)

20. Close meeting and date of next meeting

Clerk to the Parish Council
19 September 2021

Agenda – 29 July 2021 (CANCELLED)

Notice is hereby given that Richards Castle (Herefordshire) Parish Council will meet at 7.30 pm on Thursday 29 July 2021 at All Saints Church

PLEASE NOTE THE MEETING WILL BE HELD WITH SOCIAL DISTANCING AND FACE COVERINGS ARE RECOMMENDED. IF THE WEATHER IS FINE THE MEETING WILL BE HELD OUTSIDE THE CHURCH

1. Apologies for absence

2. Co-opt one new member to the parish council

3. Declarations of Interest and Written Requests for Dispensation
Declaration of any disclosable pecuniary interest in a matter to be discussed at the meeting whether or not it is included in the register of interests. Members are reminded that they are required to leave the room during discussing and voting on matters in which they have a disclosable pecuniary interest whether or not the interest is entered into the register of members’ interests maintained by the Monitoring Officer.

4. Minutes of the previous meeting – 24 June 2021

5. Report from the Herefordshire Councillor for Bircher Ward

6. To invite views and discussion from members of the parish

7. Planning
211632 Field to north of Westbrook House, Richards Castle – Application for Technical Details Consent for proposed variation of condition 2 of planning permission 202751 to allow changes to plots 7, 8 and 9 for a double garage attached to the associated dwelling with a home office space in the garage roof space and a sun room added to the rear and minor changes to other plots. To consider amended and additional documents.

Update on planning decisions by Herefordshire Council.

8. Clerk’s report

9. Financial Items
Payments:
DC Gardening Services, lengthsman – £420.00
Clerk, anti virus subscription (2 years) – £70.86
Clerk, purchase of large poppies – £60.00
The Clerk, wages July 2021 – £327.80

10. Highway improvements on B4361 – Report on meeting with the highway authority and agree next steps

11. Footpaths, including proposal to review requirement for a parish council strimmer

12. Lengthsman/ highways, including review of single cut of verges in 2021

13. The Queen’s Green Canopy in Herefordshire – Consider proposal to participate by planting trees for the Jubilee.

14. Parish council reference working group – Consider participation in working group set up by Herefordshire Council

15. Strategic Housing Provision – Consider request by Herefordshire Council to engage with parish councils to understand local housing requirements

16. Consider member requests (x2) for a six month leave of absence

17. Schedule of meetings, 2021-22 – To review proposed schedule and confirm date of joint annual parish meeting.

18. Matters raised for next meeting (no discussion)

19. Close meeting and date of next meeting

Clerk to the Parish Council
25 July 2021

Agenda -24 June 2021

Notice is hereby given that Richards Castle (Herefordshire) Parish Council will meet at 7.30pm on Thursday 24 June 2021 outside the Village Hall

PLEASE NOTE THE MEETING WILL BE HELD WITH 2 METRE SOCIAL DISTANCING AND FACE COVERINGS WILL BE REQUIRED. PLEASE BRING A SEAT IF REQUIRED AS NONE WILL BE PROVIDED. IT IS EXPECTED TO BE A SHORT MEETING

1. Apologies for absence

2. Co-opt one new member to the parish council

3. Declarations of Interest and Written Requests for Dispensation
Declaration of any disclosable pecuniary interest in a matter to be discussed at the meeting whether or not it is included in the register of interests. Members are reminded that they are required to leave the room during discussing and voting on matters in which they have a disclosable pecuniary interest whether or not the interest is entered into the register of members’ interests maintained by the Monitoring Officer.

4. Minutes of the previous meeting – 27 May 2021

5. Report from the Herefordshire Councillor for Bircher Ward

6. To invite views and discussion from members of the parish

7. Planning
211632 Field to north of Westbrook House, Richards Castle – Application for Technical Details Consent for proposed variation of condition 2 of planning permission 202751 to allow changes to plots 7, 8 and 9 for a double garage attached to the associated dwelling with a home office space in the garage roof space and a sun room added to the rear and minor changes to other plots.

8. Clerk’s report

9. Financial Items
a) Annual Governance Statement
b) Annual Return 2020-21
c) Payments:
K Adams, internal audit 2020-21 – £100.00
DC Gardening Services, SID deployment – £36.00
R Bayliss, footpaths maintenance – £ tbc
JACS, village gates x3 – £1,414.32
The Clerk, wages June 2021 – £327.80
HMRC, PAYE to 5 July 2021 – £245.80

d) Proposal to purchase 30 large poppies to mark Remembrance Sunday in 2021

10. Appointment of footpath contractor to undertake work under the P3 footpaths scheme

11. Appointment of an additional lengthsman to undertake work under the lengthsman scheme

12. Children’s playground – Proposal to establish a playground working group

13. Footpaths

14. Lengthsman/ highways, including review of draft article on hedges, and agree next steps

15. The Queen’s Green Canopy in Herefordshire – Consider proposal to participate by planting trees for the Jubilee.

16. Police and Crime Commissioner Town and Parish Council Survey

17. Local Policing Community Charter – Consider proposed ‘contact contract’ and invitation to suggest top 3 policing priorities.

18. Boundary Commission consultation on initial proposals for new constituencies – Review proposals for Herefordshire and agree next steps.

19. Matters raised for next meeting (no discussion)

20. Close meeting and date of next meeting

Clerk to the Parish Council
20 June 2021

Agenda – Annual Meeting – 27 May 2021

Notice is hereby given that the Annual Meeting of Richards Castle (Herefordshire) Parish Council will be at 7.30pm on Thursday 27 May 2021 outside the Village Hall

PLEASE NOTE THE MEETING WILL BE HELD WITH 2 METRE SOCIAL DISTANCING AND FACE COVERINGS WILL BE REQUIRED. PLEASE BRING A SEAT IF REQUIRED AS NONE WILL BE PROVIDED. IT IS EXPECTED TO BE A SHORT MEETING

1. Election of Chairman

2. Apologies for absence

3. Co-opt one new member to the parish council

4. Declarations of Interest and Written Requests for Dispensation
Declaration of any disclosable pecuniary interest in a matter to be discussed at the meeting whether or not it is included in the register of interests. Members are reminded that they are required to leave the room during discussing and voting on matters in which they have a disclosable pecuniary interest whether or not the interest is entered into the register of members’ interests maintained by the Monitoring Officer

5. Election of Vice Chairman

6. Agree offices and representatives
a) Planning
b) Footpaths
c) Lengthsman
d) Highways
e) Village hall
f) Good neighbour scheme

7. Minutes of the previous meeting – 29 April 2021

8. Report from the Councillor for Bircher Ward

9. To invite views and discussion from members of the parish

10. Proposal to undertake joint initiative(s) with Richards Castle (Shropshire) Parish Council – Report from members on working meeting and agree next steps

11. Financial Items
a) Parish council accounts for the year ended 31 March 2021
b) Review risk schedule
c) Review insurance renewal
d) Receipts and payments:
Came & Company, parish council insurance – £587.07
R Bayliss, footpaths maintenance – £ tbc
The Clerk, wages May 2021 – £327.80

12. Proposal to partner with the village hall committee to prepare a ‘Welcome Pack’ for new residents

13. Footpaths

14. Lengthsman/ highways and agree next steps

15. Herefordshire Council consultation on the Local Housing Strategy

16. Matters raised for next meeting (no discussion)

17. Close meeting and date of next meeting

Clerk to the Parish Council
23 May 2021

Agenda – 29 April 2021

Notice is hereby given that Richards Castle (Herefordshire) Parish Council will meet online at
7.30 pm on Thursday 29 April 2021

THIS WILL BE AN ONLINE MEETING VIA ZOOM
Members of the public wishing to join the meeting should click on the following link:

7.30 pm: Join Zoom Meeting
https://us02web.zoom.us/j/85834576049

1. Apologies for absence

2. Co-opt one new member to the parish council

3. Declarations of Interest and Written Requests for Dispensation
Declaration of any disclosable pecuniary interest in a matter to be discussed at the meeting whether or not it is included in the register of interests. Members are reminded that they are required to leave the room during discussing and voting on matters in which they have a disclosable pecuniary interest whether or not the interest is entered into the register of members’ interests maintained by the Monitoring Officer.

4. Minutes of the previous meeting – 25 March 2021

5. Report from the Herefordshire Councillor for Bircher Ward

6. To invite views and discussion from members of the parish

7. The Future of the parish council – Consider proposal to develop a long term plan for the benefit of the community funded by a potential doubling of the precept and agree next steps

8. Clerk’s report

9. Financial Items
i) Receipts
Herefordshire Council, Pt1 precept 2021-22 – £4,500.00
Herefordshire Council, drainage grant payment (45%) – £1,489.50

ii) Payments
Eyelid Productions Ltd. annual website support – £100.00
Herefordshire Council, installation of village gates (x3) – £1,520.49
R Bayliss, footpath maintenance – £ tbc
Clerk, office/ admin. costs, 2020-21 – £254.36
The Clerk, wages April 2021 – £328.00

10. Footpaths

11. Maintenance of drainage sump at Rock crossroads – Update and agree next steps

12. Lengthsman/ highways and agree next steps

13. Speed Indicator Devices – Consider report from manufacturer on retro-fitting solar panels and agree next steps

14. Consider protocol to adopt re: reporting of overgrown hedges and defective ditches

15. Village gates – Report on site meeting with Balfour Beatty and agree next steps

16. SmartWater – Review location of ‘We don’t buy crime’ signs as deployed by the Smartwater coordinator, consider request for publicity and agree next steps

17. Parish Council meetings – Consider meetings checklist, risk schedule, agree requirements/ budget, review scheduled dates and agree next steps.

18. Matters raised for next meeting (no discussion)

19. Close meeting and date of next meeting

Clerk to the Parish Council
25 April 2021

Agenda – 25 March 2021

Notice is hereby given of a Meeting of Richards Castle (Herefordshire) Parish Council
at 7.30 pm on Thursday 25 March 2021

THIS WILL BE AN ONLINE MEETING VIA ZOOM
Members of the public wishing to join the meeting should click on the following link:

7.30 pm: Join Zoom Meeting
https://us02web.zoom.us/j/88222802770

1. Apologies for absence

2. Proposal to publicise the vacancy on the parish council and agree next steps

3. Declarations of Interest and Written Requests for Dispensation
Declaration of any disclosable pecuniary interest in a matter to be discussed at the meeting whether or not it is included in the register of interests. Members are reminded that they are required to leave the room during discussing and voting on matters in which they have a disclosable pecuniary interest whether or not the interest is entered into the register of members’ interests maintained by the Monitoring Officer.

4. Minutes of the previous meeting – 25 February 2021

5. Report from the Herefordshire Councillor for Bircher Ward

6. To invite views and discussion from members of the parish

7. All Saints Church – Report on initiative to become a festival church

8. Clerk’s report

9. Planning
210690 Land adjacent to Mapps Place, Richards Castle, SY8 4EL – Proposed outdoor riding arena for domestic use only, sand and fibre riding surface enclosed by a timber post and rail fence.

10. Financial Items
i) Payments:
R Bayliss, footpath maintenance – £ tbc
Clerk, office/ admin. costs, 2019-20 – £ tbc
The Clerk, wages March 2021 – £328.00
HMRC, PAYE to 5 April 2021 – £245.80

ii) Contract with highway authority to participate in lengthsman and P3 footpath schemes in 2021-22

11. Footpaths

12. Maintenance of drainage sump at Rock crossroads – Update and agree next steps

13. Lengthsman/ highways and agree next steps

14. Speed Indicator Devices – Review data from February deployment, battery life and period of deployment, and agree next steps

15. Consider protocol to adopt re: reporting of overgrown hedges and defective ditches

16. Proposal to write letter of thanks to local landowner

17. Village gates – Update re: fulfilment of responsibilities and obligations in Gateway Structure Licence and agree next steps

18. SmartWater – Update, review number of registrations to date, consider ‘gateway’ locations for ‘We don’t buy crime’ PCC funded signs and agree next steps

19. Matters raised for next meeting (no discussion)

20. Close meeting and date of next meeting

Clerk to the Parish Council
21 March 2021

Census 2021 will provide a snapshot of modern society

Households across Herefordshire will soon be asked to take part in Census 2021.

The census is a once-in-a-decade survey that gives us the most accurate estimate of all the people and households in England and Wales. It has been carried out every decade since 1801, with the exception of 1941. It will be the first run predominantly online, with households receiving a letter with a unique access code, allowing them to complete the questionnaire on their computers, phones or tablets.

Census day –  Sunday 21 March 2021

Census day will be on March 21, but households across the country will receive letters with online codes allowing them to take part from early March.

Results will be available within 12 months, although personal records will be locked away for 100 years, kept safe for future generations.

For more information visit Census 2021. For local information from 2011 Census, see Understanding Herefordshire website.