MINUTES OF RICHARDS CASTLE (HEREFORDSHIRE) PARISH COUNCIL ANNUAL MEETING HELD AT THE VILLAGE HALL AT 7.30 PM ON THURSDAY 24 MAY 2018
PRESENT Mr P Owen (Chairman); Ms L Allwright; and Ms L Munn.
IN ATTENDANCE Ward Cllr. S Bowen and Mr R Hewitt, Clerk. There were no members of the public present.
18/5 Election of Chairman – Cllr. P Owen was elected and signed the Acceptance of Office as Chairman.
18/6 Apologies for absence – Mr S Greetham (Vice Chairman) and Mr R Alden.
18/7 Co-opt a new member to the parish council – Postponed to the next meeting.
18/8 Declarations of Interest and requests for Dispensation – None.
18/9 Election of Vice Chairman – Postponed to the next meeting.
18/10 Agree offices and representatives
a) Parochial Church Council: No representative required.
b) Footpaths: Cllr. R Alden.
c) Lengthsman: Cllr. S Greetham.
d) Highways: Cllr. S Greetham
e) Village Hall: No representative required.
18/11 Minutes of the previous meeting – The minutes of the meeting held on 22 March 2018 were approved and signed as a correct record.
18/12 Report from the Councillor for Bircher Ward – Ward Cllr. Bowen was re-elected Chairman, General Scrutiny Committee at the last full council meeting. The committee is looking at library, museum and archive services. A visit to the Herefordshire Archive is highly recommended as it is a first-class facility.
The first students at the new Herefordshire University are expected to enrol in September 2018. Herefordshire Council is the accountable body looking after the £21-25 million provided by government to establish the university.
18/13 To invite views and discussion from members of the parish – Cllr. Munn thanked the Chairman for a well organised and effective annual parish meeting and extended the thanks to the local residents who attended in significant numbers.
18/14 Financial items
a) Annual Governance Statement – Approved.
b) Accounting Statement 2016-17 – Approved.
b) Risk schedule – Approved.
c) Insurance renewal – Approved.
d) Lengthsman and P3 footpaths contracts – Contracts were signed with Herefordshire Council and the footpaths contractor.
e) The following payments were agreed: K Adams, internal audit (£90.00); Came and Company, parish council insurance (£288.15); Clerk, stile kits x 3 (£338.00); Eyelid Productions, parish website support (£100.00); P Owen, refreshments for annual parish meeting (£17.77); Hitrees Ltd, erection of new village signs (£73.50); and Unique Landscapes Ltd., new planter and plants (£33.79). A payment made between meetings to R Bayliss, footpaths maintenance (£237.16) was noted and ratified.
18/15 Reports from parish councillor representatives
a) Footpaths: There was no report.
b) Lengthsman: There was no report.
c) Highways: There was no report.
18/16 Clerk’s Report – The new ‘Richards Castle’ signs at the southern entrance to the village have been put up by the lengthsman. The VAT reclaim for 2016-17 will need to be resubmitted with new reference number. The transparency grant application made earlier this year to support a Microsoft Office 365 Business subscription was successful (£108.63).
18/17 Planning – There were no planning decisions by Herefordshire Council to report. The proposed development of part of Mortimer Forest was noted.
18/18 Community Commissioning project(s) – Postponed to the next meeting.
18/19 Plaque for the new tree planted at Orchard Rise – It was agreed to dedicate the new tree at the top of Orchard Rise to Glyn Goodwin, in recognition of all that he did for the village over the years. A suitable plaque will be provided.
18/21 Good Neighbour Scheme – It was agreed to ask for volunteers interested in setting up a local scheme for Richards Castle. An overview of the scheme will be submitted to Castle News.
18/22 Consultation on Aymestrey Neighbourhood Development Plan (Regulation 14) – Noted.
18/23 Matters raised for next meeting (no discussion) – Consider proposal from West Mercia Police to be a ‘SmartWater village’ and whether to use social media for parish council communications.
18/24 The next parish council meeting will be held at the village hall at 7.30 pm on Tuesday 17 July 2018.
The meeting closed at 8.25 pm.