Draft Minutes

MINUTES OF RICHARDS CASTLE (HEREFORDSHIRE) PARISH COUNCIL MEETING HELD AT THE VILLAGE HALL AT 7.30 PM ON THURSDAY 12 SEPTEMBER 2019

PRESENT Mr R Alden (Chairman); Ms L Allwright; and Mr S Greetham (Vice Chairman).

IN ATTENDANCE Mr R Hewitt, Clerk. No members of the public were present.

19/47 Apologies – Ms L Munn; Mr M Ayres; and Ward Cllr. Bowen.

19/48 Co-opt a new member to the parish council – Deferred.

19/49 Declarations of Members Interest and Requests for Dispensation – None.

19/50 Minutes of the previous meeting – The minutes of the meeting held on 25 July 2019 were agreed and signed as a correct record.

19/51 Report from the Herefordshire Councillor for Bircher Ward
There was no report.

19/52 To invite views and discussion from members of the parish
There were no matters raised.

19/53 Planning
Herefordshire Council has granted planning permission for 192527, 2 Border Meadow and 192158 The Old Chapel.

19/54 Financial Items
The following payments were agreed: Luston Group Parish Council, third share of two SWARCO SIDs and associated equipment (£1,500.00); R Bayliss, footpaths maintenance (£168.00); The Clerk, wages July-September 2019 (£547.00); and HMRC, PAYE Q2, 2019-20 (£136.80).

The meeting agreed to add two new signatories for the parish council bank account(s), and a new mandate form was completed.

19/55 Clerk’s Report
The ICO will shortly renew the data protection registration. Herefordshire Council has been made aware of the parish council’s intention to put in place an allowances scheme. Two places have been booked on HALC’s Leading Lights course on 7 October 2019. Balfour Beatty has accepted the community commissioning request for a new county sign on the B4361 but needs to confirm the appropriate logo with Herefordshire Council before providing a quotation. There will be a briefing by Herefordshire Council’s neighbourhood planning team in November 2019. The precept for 2020-21 needs to be submitted to Herefordshire Council by the end of 2019. Herefordshire Council is holding a parish council summit later in September. An email from the former Chairman was noted.

19/56 Reports from parish councillor representatives and review of briefs
a) Footpaths: Cllr. Alden said a new metal gate will replace a stile located between the two kissing gates installed earlier this year. The landowner has kindly provided the metal gate. Cllr. Ayres’ kind offer to help look after the footpaths was accepted with thanks.
b) Lengthsman: Hedgerows have been cut back around signs. The lengthsman has confirmed the appropriate certificates are held for weed spraying.
c) Highways: Cllr. Greetham said a letter sent to Herefordshire Council remains unanswered. The uneven edge of the B4361 by the village hall car park has been reported to Shropshire Council.
d) Good neighbour scheme: Cllr. Allwright said the plan is to start offering help via the scheme to local people in 2020.
e) Village hall/ communications: There was no report.
f) Planning: See 19/53.

19/57 Hereford Transport Package and South Wye Transport Package decision
The decision by Herefordshire Council to pause work on the Hereford bypass and southern link road was not supported. The leader and responsible cabinet member of the county council have received a note setting out the parish council’s strong support for the planned Hereford bypass, which is considered vital to the future of the county.

19/58 SIDs at Richards Castle
The parish council’s proposal to purchase a third share of the two SIDs and associated equipment owned by Luston Parish Council has been accepted. Richards Castle Parish Council also will be responsible for a third of ongoing costs of maintenance for the two SIDs. The SIDs will be deployed quarterly starting in October 2019 and will be deployed by Luston Group’s lengthsman who holds the posts. Work will be required to clean the sockets in preparation for the first deployment. The SID lengthsman will invoice Richards Castle Parish Council for this as well as putting the SIDs up and taking them down.

19/59 Proposal to have a parish council Facebook page and review of parish council website
The Chairman reported on a website seminar held by Fastershire and said there is an opportunity for internet sessions to be held locally to help people learn about the internet. It was agreed to approach the village hall to discuss wifi provision, and to take up the offer for local internet training from Fastershire. A dedicated parish council Facebook page was not felt to be necessary. HALC has advised that the parish council website will be compliant with new accessibility requirements.

19/60 Matters raised for next meeting (no discussion) – 75th anniversary of VE Day.

19/61 The next scheduled meeting will be on 14 November 2019. The meeting closed at 9.05pm.